Job Description

. Act as the first point of contact for the CEO . Screen and deal with incoming mails, faxes and post/generate/draft correspondence/letter on behalf of CEO and setting appointments as required . Pro . Act as the first point of contact for the CEO . Screen and deal with incoming mails, faxes and post/generate/draft correspondence/letter on behalf of CEO and setting appointments as required . Providing a bridge to smooth communication between CEO and internal departments and support the Top Management on fundamentals day-to-day running of the Company by liaising with staff, department managers, business and non-business parties in ensuring smooth flow of works and communications to achieve business objectives . Liaising and negotiating with a range of professionals (internal and external) on matters including a confidential and sensitive nature . Welcome and advise visitors promoting professional image of the organization. . Proactively contribute to the management of the CEO time - including electronic diary management, organizing appointments, meetings and travel arrangements, send reminders or notice of meeting cancellation or changes . Researching, prioritizing and following up on incoming issues and concerns . Calendar management, coordinate meetings and distribute meeting agendas and paperwork, minutes taking and expenses claims .Translate documents from English to Chinese . Liaise, communicate and negotiate with clients, suppliers and other staff ensuring good PR and ongoing sounds relations . Assist in making reservation for meeting venues such as restaurant, golf course, etc. . Organize, manage and execute company events initiated by CEO . Works with appointed travel agent regarding planning trips and booking of air ticket and/or hotel . Assist in procurement of items for CEO office and corporate gifts . Assists in the preparation and consolidation of information relevant to CEO's assignment and personal matters . To handle work and domestic issues for CEO and family . Undertake other work related duties as assigned by CEO.