Job Description

Overview
Element has an opportunity for a Procurement Administrator to join our growing team. In this role, you will provide administrative support to the procurement team, ensuring the smooth operation of procurement activities. Handle documentation, Invoice processing, track orders, and maintain supplier and procurement records, generate and share reports contributing to the efficiency of the supply chain process.This is a great opportunity to develop your Administration career within a Global TIC business.
This role is based in Jalan Boon Lay, Singapore.
Responsibilities

• Assist the procurement team with day-to-day tasks and administrative duties. Prepare and process purchase orders, ensuring accuracy and compliance.
• Maintain organized records of procurement activities, contracts, and supplier details.
• Track and monitor purchase orders to ensure timely delivery. Coordinate with suppliers and internal teams to address delays or discrepancies. Update procurement databases with order status and other relevant information.
• Prepare and handle procurement-related documents such as contracts, invoices, delivery notes etc. Ensure compliance with company policies and regulations in all documentation.
• Assist in preparing reports and summaries for procurement activities. Communicate with suppliers to confirm orders, delivery schedules, and pricing details. Support supplier onboarding by collecting required documentation and maintaining records.
• Maintain and update procurement systems and databases. Respond to procurement-related inquiries from internal and external stakeholders.
• Assist with resolving issues related to orders, payments, or deliveries.
• Receive and review invoices from suppliers to verify accuracy and compliance with contractual agreements and manage goods receipt note.
• Collaborate with the finance department to process invoices for payment, ensuring timely and accurate disbursement while monitoring and analyzing procurement costs to identify opportunities for cost savings & process improvements ensuring alignment amongst the cross-functional teams to align procurement activities.
• Generate and analyze reports on procurement performance, cost savings, and other relevant metrics, providing regular updates to management on the status of procurement activities and potential risks.

Skills / Qualifications
3 Plus years of experience in Procurement or Finance Admin.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy
Proficiency in ERP and other systems like Tendering, Spend Analytics, Project management, Microsoft Excel etc
Should be Presentable, Well organized, Co-operative team member with
good communication skills.
Ability to multitask and manage priorities.
Problem-solving and proactive mindset.
Team-oriented with the ability to work independently when needed.
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Company Overview
Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'.
When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.
While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.
Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.
Diversity Statement
At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner".
All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.