Job Description

Responsibilities:
(A)
Procurement & monitoring delivery commitment
Receive purchase requisitions, create purchase orders and submit timely to supplier in order for the material to arrive on time.
Ensure the purchasing price, payment term and lead time are correct and updated accurately in system as per agreement
Update system for all purchase orders, shipping data, goods receipt and invoice verification
Generate commercial invoice, packing list and inspection certificate for re-invoiced raw materials
Ensure that the air freight cost is approved, charged accordingly to the agreement. Comply to guideline set forth by Finance and with the supporting documents (AAF, forwarder's invoice), submit to Finance department
Provide critical information about material delay/shortage to respective user department
Create new material numbers in system and liaised with QA for the quality related data for raw material
Arrange incoming containers and coordinate with supplier and forwarders to receive the shipments details. Follow-up with the forwarders on the shipping documents eg. Bill of Lading. Internal coordination for receipt of the incoming cargo.
(B)
Supplier Claim Management
Process the supplier claims periodically; EAFs, Insurance and Quality. Verify the quantity and cost of defective material to be claimed back are correct.
Liaise with supplier for credit note and submit to Finance timely with the relevant information updated in SAP system
(C)
New Supplier Development and Qualification
Conduct sourcing for new suppliers or articles upon request of user department or superior
Review tenders, supplier's terms and conditions
Negotiate with the potential suppliers
Evaluate supplier jointly with User & Quality Departments
(D)
Monitoring Performance and Re-evaluation of existing suppliers
Measure the Supplier's OTD; quantity delivery performance and translates the result into monthly Vendor Rating Report for review
Perform supplier re-evaluation periodically and ensure all required information, documentation; such as ISO Certificate, ICP test result are provided by suppliers
Perform regular benchmarks, sourcing activities to ensure a continuous cost control
Monitor and renew running contracts
(E)
Others
Back-up in Hotel Booking for visitors
Back-up in Flight Booking for staff in accordance of travel policy
Ensure daily procurement functions in accordance of ISO procedures.
Able to mentor, provide guidance, training new join and new process to the team
Look into continual improvement of procurement process and update changes in the ISO procedures
Able to lead project and collaborate with other department in order the project can be completed in the stipulate time frame
Extract data from system and consolidate information for management reporting
Requirements:
Degree or Diploma in Business Administration or Supply Chain Management
Diploma with at least 5 - 7 years relevent experience OR Degree with at least 1 - 2 years of relevant experience in Procurement, preferably in metal industry
Able to work independently with good positive attitude and ability to self motivate
Team leader, innovative and able collaborates well with others
Strong in negotiation and communication skills in oral and written English
Billingual in English and Mandarin
Proficient in Mircosoft office Applications
Preferably with SAP experience
Shipping knowledge for incoming shipment clearance will be preferred