Job Description

JOB SUMMARY
A member of the procurement team to support the overall procurement function of the company, including vendor management, purchase order processing and coordination with internal stakeholders. The role also requires hands-on interactions and close collaborations with warehouse team and logistics team to support end-to-end supply chain processes.
DUTIES/RESPONSIBILITIES/ACCOUNTABILITIES

• Retrieve item datasheet quoted by vendors for part number creation by the manager/superior.

• Communicate with vendors including but not limited to Distributors for PO submission, shipping instructions, delivery confirmation, invoicing, and other trade procurement related matters.

• Create or update vendor details in the ERP (NetSuite) upon approval by the manager/superior.

• Create and monitor purchase requisitions/purchase orders. Ensure accuracy of purchasing details.

• Follow up with vendors on PO acknowledgment and update accordingly.

• Expedite outstanding orders with vendors and update delivery status in the ERP (NetSuite) to ensure project schedules are met.

• Support monthly stock count activities for inventory accuracy in coordination with the warehouse team and logistics team.

• Verify invoices for accuracy in amounts, payment terms/milestone payments before processing.

• Check and confirm the details of the vendor's sales note against PO issued by company, escalate discrepancies, if any, to the manager/superior before forwarding to the requestor within 5 working days.

• Develop and manage effective working relationships with suppliers and vendors to support procurement activities.

• Collaborate with warehouse team and logistics teams to support cross-functional supply chain activities and ensure end-to-end process visibility.

• Perform other ad-hoc duties and responsibilities as assigned by the procurement manager/superior.

KNOWLEDGE/SKILL REQUIREMENTS

• Working knowledge of ERP system (Oracle NetSuite preferred).

• Proficiency in Microsoft Office (especially Excel).

• Effective communication skills with internal and external stakeholders.

• Ability to work independently with good time management.

• Basic understanding of supply chain processes (procurement, warehouse, logistics) preferred.

• Flexibility and adaptability for collaboration across supply chain functions.

EDUCATION/EXPERIENCE REQUIREMENTS

• Minimum ITE Certificate with relevant experience; Diploma in Supply Chain Management, Business, or Logistics preferred.

• At least 2 years of procurement experience.

• Exposure to supply chain, logistics, or warehouse operations is an advantage.

Working hours:
Mon to Fri, 9am to 6pm or 8am to 5pm

Skills Required