Job Description

We are currently working with a leading international engineering consultancy which is expanding aggressively across the region and is looking for a Project Administrator to join its team in undertaking a broad scope of aviation projects across the group and be based in Singapore. If you are successful in this role, you will have the opportunity to work with an exciting, energetic team with a strong, open culture with a strong desire to grow aggressively, regionally.

Key Responsibilities:
- Offering comprehensive administrative and operational assistance, including managing travel arrangements, coordinating internal/external meetings and workshops, calendar management, staff onboarding, and other necessary business support tasks.
- Conducting analytical tasks such as generating reports and analytics using Microsoft PowerBI and editing moderately complex Excel sheets, involving tasks like data pivoting and advanced functions.
- Weekly monitoring of timesheets, project expenses, and time transfers. Assisting the leadership team in driving and implementing process changes as required.
- Providing support for financial and group management systems, ensuring all actions are promptly updated and completed.
- Aiding in the formatting and compilation of PDFs for Group and project documents of small and medium sizes, adhering to company standard templates and Corporate Style Guidelines.

Key Requirements:
- Possess a minimum of 5 years of relevant industry experience in administration within a consulting/engineering built environment business.
- Demonstrated excellence in understanding processes, guidelines, and job instructions, with a focus on developing specialized skills in areas such as commercial, CRM, documents, and travel.
- Sound knowledge of business systems, with the ability to train and assist others, promoting better utilization of systems.
- Experience in troubleshooting and escalating system issues to relevant parties. Familiarity with the talent interview process, capable of seeking support from Talent Acquisition team when needed.
- Foundational awareness of health and safety (H&S) best practices, with the ability to identify HSE risks, breaches, or specific needs and follow appropriate protocols.

If you are interested to find out more, apply now!

Annexion Partners