Job Description

Role Overview

We are looking for a meticulous and proactive

Project Administrator

to provide end-to-end administrative and coordination support for our project teams. This role is critical in ensuring effective project governance, smooth operations, and team collaboration.

Key Responsibilities

1. Meeting & Communication Support

Schedule and coordinate project meetings, workshops, and review sessions. Prepare agendas, take accurate meeting minutes, and circulate promptly. Track action items and follow up with responsible parties. Support clear communication across the project team and stakeholders.

2. Project Administration & Governance

Provide day-to-day administrative support to program directors, project managers and team leads. Maintain project documentation, registers, trackers, and dashboards. Ensure compliance with project governance standards, policies, and documentation requirements.

3. Documentation & Knowledge Management

Maintain and update project documentation, trackers, and registers. Act as a project librarian, keeping SharePoint well-structured, up-to-date, and easy to navigate. Ensure proper version control and naming conventions are applied to all documents. Assist in preparing presentation slides, reports, and briefing packs.

4. Stakeholder & Team Coordination

Provide logistical and administrative support for project activities. Support onboarding of new team members (e.g., tool access, documentation handover). Assist with small coordination tasks across team members to ensure smooth collaboration.

5. Team Engagement & Events

Plan and organize project team activities, including workshops and team-building events. Manage event logistics such as venue booking, catering, and materials. Support initiatives to promote team bonding and morale.

6. General Administrative Support

Handle procurement-related administrative tasks (e.g., raising POs, vendor coordination) when required. Assist with audit, compliance, and document checks. Perform other administrative duties assigned to support project success.

Requirements

Singaporean citizen. Diploma or Degree in Business Administration, Project Management, or related discipline. At least 1 year' experience as a Project Administrator, Coordinator, or similar role preferred. Strong organizational skills with attention to detail and accuracy. Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and SharePoint. Familiarity with project management terminology and methodologies (Agile, Waterfall). Excellent note-taking and written communication skills. Fast learner with a proactive mindset. Positive attitude and professional behavior under pressure. Good team player with strong interpersonal skills. * Able to multitask, prioritize effectively, and work independently with minimal supervision.