Job Description

Job Title Project Coordinator - M&E & QS

Department/Reporting

Department: Operation Department Reports to: Project Manager
Role Overview The Project Coordinator supports project delivery on mechanical/electrical (M&E) works and quantity surveying (QS) activities. The role covers on-site liaison for complaints and meetings, administration of SOR-based quotations and service reports, scheduling and permits, and coordination with stakeholders. The ideal candidate combines hands-on site coordination with strong administrative and commercial skills, a working knowledge of building maintenance or renovation, and a positive, proactive attitude.

Key Responsibilities

Site coordination and stakeholder liaison Attend site matters such as complaints, meetings, and requests. Maintain an accurate site diary and record minutes; communicate outcomes to stakeholders. Act as a point of contact between clients, consultants, contractors, and internal teams. Commercial administration under SOR term contracts Issue quotations and prepare service reports based on Schedule of Rates (SOR) term contracts. Prepare and process variations, change orders, and related documentation. Track costs, budgets, and contract compliance; maintain accurate records and filing. Scheduling, planning, and permits Arrange and monitor the schedule of works; coordinate resources, materials, and subcontractors. Manage permits to work (PTW) and related safety/compliance requirements; ensure timely permit issuance and closure. Monitor progress against planned milestones and communicate deviations or risks. Personal qualities and demeanor Demonstrate commitment, responsibility, and a cheerful, proactive disposition in interactions with team members and clients. Building maintenance and renovation knowledge Apply knowledge of building maintenance or renovation works to support planning, feasibility assessments, and coordination with facilities teams. Experience and qualifications Minimum 3 years of experience in project administration/coordination, preferably within construction, facilities management, or related sectors. Experience or exposure to M&E works and QS activities is highly desirable. Additional administrative, technical, and coordination duties Assist with documentation control, contract administration, procurement support, and reporting. Support quality assurance, safety compliance, and site inspections as required.
Qualifications and Skills

Education: Diploma in Mechanical or Electrical Engineering, Building/Construction Management, Quantity Surveying, or a related field. Experience: 3+ years in project administration/coordination; M&E and QS exposure preferred. Technical/Software: Proficient in MS Office (Word, Excel, PowerPoint); familiar with project management software (e.g., MS Project, Primavera) and document control systems; ability to read drawings and specifications. Communication: Strong written and spoken communication; effective liaison with clients, consultants, and contractors. Organization: Excellent multitasking, time management, and attention to detail; able to maintain accurate records and meet deadlines. Cost/Contract Awareness: Basic understanding of quotations, cost tracking, budgets, and change management under term contracts. Safety/Regulatory: Basic knowledge of permits to work, safety standards, and site compliance.
Desirable Criteria (additional attributes that make a great Project Coordinator)

Hands-on experience with M&E services and/or QS processes (measurement, pricing, and cost control). Familiarity with building maintenance planning, renovations, and lifecycle cost considerations. Ability to interpret drawings, specifications, and technical documents. Negotiation skills and vendor/subcontractor management capabilities. Problem-solving mindset and proactive risk identification/mitigation. Customer-service orientation and strong stakeholder management. Willingness to learn and adapt in a dynamic project environment; occasional on-site visits may be required. Certifications (optional but advantageous): safety certifications, or a basic project management certification.
Working Conditions

Position may require site visits, occasional travel to project sites, and flexible hours to support project demands. Typical office hours with field/component work as needed.
Job Type: Contract
Contract length: 12 months

Pay: $3,500.00 - $4,250.00 per month

Benefits:

Cell phone reimbursement Flexible schedule Health insurance Promotion to permanent employee
Work Location: In person