Job Description

:-

• Support the Board\'s Project Officer to monitor project progress
• Support all aspects of project tasks in the project life cycle to ensure on time delivery
• Schedule project meetings with vendor, stakeholders and users
• Collaborate and facilitate discussions with work groups and relevant stakeholders
• Record of project meeting minutes.
• Prepare project reports for management review
• Work with Board\'s contractors to manage projects issues and risks
• Create and maintain comprehensive project documentation
• Participate in system functionalities test and ensuring the requirements are delivered accordingly to technical specification
• Work closely and report to the Board\xe2\x80\x99s project manager and stakeholders on the project progress, delays and any other matters pertaining to the assigned projects regularly
• Supervise Board\xe2\x80\x99s contractor\xe2\x80\x99s work to ensure the work is completed to the Board\xe2\x80\x99s satisfaction
• Preparation and submission of necessary documents (clearance form, Change Request form and others) to carry out the work

Other assigned ad-hoc project administrative tasks

• Administrative duties

• Help to set up project meetings

• Handle the minute-taking at meetings

• Keep track of budgets and project expenditures

• Assist with planning

• Keep the project calendar up to date

• Track projects

• Offer suggestions to improve efficiencies

• Assist in quotations and invoicing

• Maintain compliance regulations

• Assess employee performance

• Hire contractors

• Onboarding / Offboarding

Requirement:\xe2\x9c\x85Min 1 year experience in project admin, HR and/or accounting background\xe2\x9c\x85Proficient in Microsoft Office (Excel, Word, Powerpoint)\xe2\x9c\x85Must have good communication skills and presentable\xe2\x9c\x85Must have experience in minutes of meeting\xe2\x9c\x85Detailed Oriented\xe2\x9c\x85Minimum Diploma

ITCAN