Job Description

Job Scope: Project Coordinator

Position Overview

The Project Coordinator assists in planning, coordinating, and executing project activities from initial site assessment to completion. The role requires strong technical understanding of quantity surveying, site measurement, and project documentation. The individual will work closely with the project team to ensure timelines, costs, and quality standards are met.

Key Responsibilities

1. Project Coordination & Site Management

Coordinate day-to-day project activities between clients, consultants, subcontractors, and internal teams. Attend site show-rounds and meetings to understand project scope and requirements. Monitor project progress and ensure work is executed according to approved plans, timelines, and safety standards. Follow up on site instructions, variation works, and ensure timely communication of changes to relevant parties.

2. Quantity Surveying & Cost Management

Take off quantities and perform accurate site measurements for tender and variation works. Prepare and verify bills of quantities (BQ), cost estimates, and progress claims. Evaluate subcontractor quotations and prepare cost comparisons for management review. Support cost control and budgeting to ensure projects are delivered within approved limits.

3. Quotation & Documentation Preparation

Prepare detailed quotations and tender submissions based on drawings, specifications, and site conditions. Review drawings and technical documents to identify discrepancies or missing details. Compile and maintain project documentation including correspondence, reports, and as-built records. Assist in preparing project handover files and final accounts.

4. Client & Vendor Coordination

Communicate with clients and consultants to clarify design intent, scope, and technical issues. Coordinate with suppliers and vendors for material sourcing, quotations, and delivery scheduling. Ensure all works and materials comply with client requirements and quality standards.

5. Health, Safety & Compliance

Ensure adherence to site safety regulations and company HSE policies. Identify potential risks and recommend corrective actions to minimize hazards. Participate in safety briefings and site inspections as required.

Requirements

Diploma or Degree in

Quantity Surveying, Construction Management, Building, or related field

. Minimum

2-4 years

of relevant experience in project coordination or quantity surveying. Proficient in

Microsoft Office

,

AutoCAD

, and basic cost estimation software. Strong understanding of site measurements, project costing, and tender documentation. Excellent communication and coordination skills with attention to detail. Able to work independently and attend site meetings as required.

Preferred Attributes

Strong analytical and numerical ability. Good teamwork and multitasking capability. * Initiative-driven, reliable, and solution-oriented under tight deadlines.