Job Description

Job Summary

We are seeking an organized, proactive

Project Coordinator

to support the successful planning, execution, and delivery of cross-functional projects. The ideal candidate will serve as the central point of contact for project logistics, documentation, and communication, ensuring teams stay on schedule and within scope.

Key Responsibilities

Project Planning & Scheduling

Assist in developing project plans, timelines, and milestones using tools like MS Project. Coordinate task assignments and track progress against deadlines.

Communication & Stakeholder Management

Schedule and facilitate meetings (kick-offs, stand-ups, status reviews); prepare agendas and distribute minutes.

Serve as the primary liaison between project teams, vendors, and stakeholders.


Maintain clear, concise project status reports and dashboards for leadership.

Documentation & Risk Management

Manage project documentation (Commencements , PTWs, Quotes, Invoices, Asbuits )

Track risks, issues, and dependencies; escalate blockers promptly.

Resource & Budget Support

Coordinate resource allocation and monitor budget burn-down.

Process purchase orders, track invoices, and reconcile expenses.

Quality & Closeout

Ensure deliverables meet quality standards and acceptance criteria.

Facilitate project retrospectives and archive lessons learned.

Qualifications

Required:

2+ years in project coordination, administrative support, or PMO roles. Proficiency in

Microsoft Office Suite

(Excel, PowerPoint, Word) and

project management software

Strong organizational skills with meticulous attention to detail. * Excellent written and verbal communication.