Job Description

Reports to Project Manager (Package)

Responsibilities

• Support Project Manager (Package) in managing equipment packages delivery such that vendors ensure they meet contractual obligations and deliverables.
• Liaise with engineering department and vendors on drawings changes

Pre-PO phase

• Ensure proper follow-through on equipment packages from pre-PO phase all the way until completion as per contractual and project requirements
• Coordinate with Package Buyer to conclude the Contract/PO with Package Vendor
• Obtain from Procurement Manager the date of Petrobras Notice to Proceed.

Execution phase

• Ensure Vendor submits documents such as ITP, Quality Plan, Procedures
• Compile and coordinate with Vendor for the spare parts list (2 yr spare) and commissioning spares
• Attend / lead the pre-inspection meeting, if applicable
• Coordinate with Owner\xe2\x80\x99s Representative, 3rd Party Inspector, Project Team and Vendor for visit to Vendor site/workshop (either local and overseas) for inspection and testing
• Ensure inspection Notifications for Inspection (NOI) are issued by suppliers and forwarded to BUYER and/or Inspection Agency in a timely manner
• Coordinate with relevant stakeholders to prepare, update and timely submission of weekly/monthly reports including procurement map
• Monitor and track vendor payment milestones and ensure vendor meets the requirements for each payment milestone.
• Coordinate and support Package Buyer and Costing Officer to manage Vendor variation/claim
• Review and verify vendors invoices.

Delivery phase

• Coordinate with Vendor and Expediting Lead for delivery, expediting, receiving, joint inspection, warehousing and preservation requirements.
• Ensure delivery of the 2-yr spares within 420 days from Petrobras; notice to proceed .
• Coordinate with Package Buyer and Vendor for any guarantee/warranty matters
• Coordinate with Project Team and Vendor for site support for installation, testing and commissioning
• Coordinate with Vendor for timely submission of final vendors data books and documentation

Assignment of 3rd Party Inspectors

• Upon receipt of NOI (notice of inspection) from vendors, arrange with approved agencies (ABSG, RINA and SGS Thomson) the required inspection visit
• Review CV of inspectors from approved agencies to recommend suitable inspectors for final approval by Vendor Package Manager
• Monitor inspection activities and progress.
• Review and approve inspection reports submitted by 3rd party inspectors. Return approved reports to vendors for vendor data book compilation
• Review and follow-up with NCR and punch list
• Approve Inspection Release Certificate (IRC) prior to final release of material/equipment/component and provide it to BUYER.

Meetings

• Discussions with vendors and/or client on technical clarification/deviation
• Discussions with vendors and/or client on ITP, Testing and Commissioning Procedures etc
• Kick-Off meeting within 10days from date of signing of PO.
• Organise and chair alignment meeting, kick-off meeting and weekly progress meeting with vendor.
• Record minutes of meetings
• Update vendor\xe2\x80\x99s progress in weekly internal project meeting and external procurement meeting

Job Requirement

• A degree from a recognized tertiary institute
• At least 5 of relevant working experience
• Possess positive and willing to learn attitude
• Good analytical and problem-solving skills
• Possess good interpersonal and communication skills
• Able to multi-task and able to work in a fast-paced environment