Job Description

Our Client:

Our client is a listed MNC specialising in industrial portfolios. They are actively looking to hire a Property Manager to join their team in Singapore.

The Responsibilities:

Your duties as a cluster manager include but are not limited to:

Control of Resources

• Understand the contractual obligations of term contractors well like their scope of works, schedule of works to be done, number of workers to be deployed to get the job done, KPI and performance standards, safety procedures and punitive measures for non-compliance for performance and standards
• Feedback to Contract & procurement if there are areas to improve on the contract specifications.
• Track contractors\' performance and feedback to C&P to take action under the prevailing conditions of contract
• Understand the inspection routine of staff e.g. spot check done on contractors on preventive maintenance, projects handled by staff
• Be aware of the stock inventory level of spare parts for your portfolio of properties

Monitoring

• Implement a system to manage and control all feedback / complaints received, attended and not closed and investigate recurring faults
• Implement a system to manage and control the preventative maintenance schedules of essential services (monthly, quarterly, half-yearly and yearly)
• Keep a record of expenditure incurred for each building and major component of building (roof, chiller plant etc) and check against budget
• Keep record of all the compulsory legislated works to be carried out e.g lift load testing, sterilization of water tank, structural inspection test, LEW inspection, etc.
• Keep a record of essential contact numbers and be aware of all resources available to deal with emergencies like water pipe burst, electricity outage, or aircon failure
• Keep daily, weekly, monthly record of maintenance complaints by various category, showing down time, response time, etc. and investigate lapses

Management

• Maintain a system of ensuring high standards of safety and maintenance
• Conduct regular inspections of all properties with OIC of the building so that discrepancies could be detected and not by clients, tenants
• Conduct regular briefing (at least once a week) to site staff, contractors etc. on safety requirements, emergency procedures and lessons learnt from mistakes made on site or others site, so that it does not happen again
• Ensure that all contractors, site staff are properly attired and equipped with the right tools for the job to prevent accidents
• Raise maintenance issues to bring up to Asset managers as and when, with recommended solutions (at least two)
• Update progress of CAPEX works. Escalate to management if schedule falls behind
• Check to ensure that the purchase order claims by Term Contractors are correct. Take action and recover over-claim if detected
• Lead your team and ensure the competency of your team by conducting on the job training and encouraging upskilling of staff
• Be very familiar with ISO and WSHA standards of the company so that you are always ready to be audited when called upon
• Be responsible for the closure of work order accounts at FY end
• Encourage a 2-way feedback & communication channels between OIC, Cluster managers & management
• Perform other tasks that may be assigned to you from time to time

You are expected to perform additional responsibilities that will be assigned from time to time as your role matures and progresses over time

The Requirements:

• Bachelor\'s Degree or Diploma in Building / Facilities / Property Management, Mechanical or Electrical Engineering or equivalent
• Familiar with Authority Compliance (i.e. SCDF, PUB, BCA, etc.) relevant to Property Management
• Familiar with Green Mark Building Requirement
• Good technical knowledge in lifts, electrical and ACMV systems
• FSM Certification is an added advantage
• IT-savvy and proficient in MS Office Applications
• Minimum 5-6 years\' experience in property or facilities management
• Able to work in a fast-paced dynamic environment to meet tight deadlines
• Able to work independently with minimal supervision, with a collaborative mindset to engage with stakeholders from all levels
• Strong characteristics with positive attitude and initiative
• Excellent communication and written skills
• Preferably familiar with technologies, opened minded and positive attitude on embracing technologies
• Financial Management skills including budgeting and forecasting will be an advantage

Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

RGF Professional Recruitment