Job Description

Responsibilities:

Purchase Order (PO) Management

Issue purchase orders to suppliers accurately and in a timely manner. Verify POs align with internal specifications, pricing agreements, and lead times.

Rescheduling and Adjustments

Adjust order schedules in response to changes in customer demand or production timelines. Maintain proactive communication with suppliers to manage changes and minimize disruptions.

Supplier Delivery Schedule Updates

Maintain up-to-date records of all supplier delivery schedules. Track order confirmations, expected delivery dates, and ensure accurate data entry into internal systems.

Shipment Monitoring

Monitor supplier shipments to ensure on-time delivery. Follow up on any shipment delays, discrepancies, or urgent requirements to minimize impact on operations.

Documentation and Paperwork

Manage all purchasing-related documentation, including PO filing, delivery orders, invoices, and goods receipt notes (GRNs). Ensure documentation complies with internal policies and audit requirements.

Reporting and Update

Prepare and maintain regular reports on procurement activities, material status, supplier performance, and order tracking. Update internal stakeholders on critical issues such as delays, shortages, or cost changes. Use ERP or procurement systems to ensure accurate and up-to-date data reporting.

Ad-hoc Duties

Assist the purchasing department with additional tasks or projects as assigned by the superior.

Requirements:

O-level and above. 1 year of working experience in a purchasing, procurement, or supply chain role. Entry level welcome to apply and training will be provided. Basic knowledge of procurement processes and vendor management. Proficient in Microsoft Office (especially Excel) and Nav. Good communication and negotiation skills. Organized, detail-oriented, and able to multitask in a fast-paced environment. * Salary will be paid based on working experience and qualification