Job Description

The position is responsible for providing administrative and secretarial support to the Director of Finance and Business Support and the Finance Department including full cycle of Credit Card Reconciliation, Preparing Journals and Balance Sheets and assist in Fixed Assets Inventory.

Primary Responsibilities

Fixed Asset:

• Monitors a system of controls, procedures, and forms for the recordation of fixed assets.
• Assigns tag numbers to fixed assets.
• Records fixed asset acquisitions and dispositions in the Asset Management System.
• Reconciles the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger.
• Calculates depreciation for all fixed assets.
• Reviews and updates the detailed schedule of fixed assets and accumulated depreciation.
• Conducts periodic physical inventory counts of fixed assets.
• Conducts analyses related to fixed assets as requested by management.
• Prepares audit schedules relating to fixed assets, and assist the auditors in their inquiries.
• Tracks company expenditures for fixed assets in comparison to the capital budget and management authorisations.

General Ledger:

• Prepares month-end and year-end closing and financial reporting.
• Prepares and posts month-end journals in accordance to hotel\xe2\x80\x99s policies and procedures.
• Compiles financial reports for various management reporting.
• Checks daily bank statements for abnormal activities.
• Prepares balance sheets reconciliation.
• Prepares monthly bank and credit card reconciliation.
• Prepares quarterly GST submission.
• Administers withholding tax and ensure submission and payment to Inland Revenue Authority of Singapore.
• Prepares external surveys by Department of Statistics, SHATEC and other governing bodies.
• Checks and ensures accurate suppliers\xe2\x80\x99 payment.
• Compiles and ensures accurate payment of yearly corporate tax and property tax.
• Ensures that all hotel systems and internal controls related to general ledger section are adhered to.
• Ensures the operation procedures are in accordance with PCI-DSS compliances.

Focuses On Colleagues / Management Experience

• Attends to colleagues queries promptly.
• Consistently offers professional, friendly and engaging service.
• Co-ordinates with various departments to ensure proper documents submission.
• Uses a Heartist\xc2\xae approach \xe2\x80\x93 makes the guests and colleagues Feel Welcome, Feel Heart-warmed, Feel Incredible, and Belong.

Works As Part Of The Finance Team

• Ensures to produce quality work at all time.
• Adheres to all timeline set.
• Builds strong relationship with team member.
• Builds a cohesive working environment and achieves together the financial goal set.
• Be knowledgeable and plays an active role in maintaining strict adherence to PCI-DSS compliances.

Involvement In Wider Job Function Relationships

• Maintains collaborative working relationship with all colleagues.
• Participates in training activities to improve knowledge and skills.
• Follows guidelines provided in colleagues\xe2\x80\x99 handbook.
• Understands emergency procedures, health and safety requirements.
• Ensures service standards and individual performance is aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Contributes to the hotel\xe2\x80\x99s Corporate Social Responsibility efforts by supporting the Planet 21 program.

Candidate Profile

Knowledge and Experience

• Diploma holder or equivalent in hospitality or related field.
• Strong working knowledge of Microsoft Office.

Competencies

• Good interpersonal skills with ability to communicate with all levels of employees.
• Communication skills in English spoken / written.
• Ability to work cohesively with fellow colleagues as part of a team.
• Personal presentation, clean / tidy.
• Good presentation and influencing skills.
• Multicultural awareness and able to work with people from diverse cultures.
• Flexible and able to embrace and respond to change effectively.
• Ability to work independently and has good initiative under dynamic environment.
• Self-motivated and energetic.
• Sense of urgency.

Benefits of Joining Raffles Hotel Singapore

• 5-day Work Week.
• Duty Meals are provided.

Accor