Job Description

. Compliance - Licensing and CPD points are current, drivers license, covid vac
. Template Everything
. Tracks in REX
. Video content uploading and managing corporate
. Recruitment tracking and design of content [canva]
. Trainual - update and manage
. Onboarding set up new employees on the system including IT and equipment ordering
. Data Unification
. Surveys
. Calls
. Website update
. New Employee - organize photographer and employee attendance for a staff photos, bio
template filled in. Compliance forms in the gdrive - drivers license, real estate license,
cpd certificates, covid vac, medical conditions to be aware of. Order flowers for new
employees, make sure the laptop is set up and ipad set up with IT. Book KJ
neighbourhood tour 1 hr. Order work uniform [update the starting with jco typeform to ask
for their tshirt ]. Send checklist to accounts to set up employee on the system -
include salary or commission splits, contract to share,
. Employee Contract drafts
. Rent Roll Acquisition process for new rent rolls [set up this process on monday.com or
checklist based on current portfolio purchase. The steps involved and when, deadlines.
. Any form of administration on our systems
. Offer and Acceptance drafts
. Listing documents draft
. Checklist for New Listings - ID on file, all compliance docs are in the right folders etc
. Sellers Disclosures
. Strata docs - disclosures, minutes, agm, levy, request sign board install
. Electrical safety certificates [ESC]
. Swimming pool compliance certificate
. Sales Advice
. VPA Invoicing and tracking
. Sales Commission Invoicing
. Monday.com all areas updated and automated or zapped
. CRM - Rex updated, matches, clean data with clients current address and tags or
categories updated
. Entering stats on monday.com
. Entering Reporting info into rex - appraisal info, commission structures for each agent
. Social Media Scheduling
. Canva Content
. Tracking of stats for Monthly social media posts avg days on market, jco dom, vacancy
rates, investor yields
. Landlord first program
. Video content uploading and managing sales
. Data unification
. Social Media - link in BIO to register for off market listings
. Calls - takes all missed calls - diverts to this person from sales - KJ to divert the call
number to here. Dialpad use this number on all marketing and have it divert to the va to
take. Clients only get the direct mobile to KJ
. Lead Gen - Rita calls and sms follow up
. Booking appointments, scheduling calls for agents
. Tracking Just listed and Just sold data and enter in rex crm. Enter who you lost the
listing to to crm.
. Layer cake to be consistent and completed at all times [non negotiable]
. FAQ's
. Ordering Sign boards, marketing brochures, upload marketing material
. Organize and book marketing contractors
. Organizing bank valuers - call buyer and broker to ensure this is completed for all
finance offers
Qualifications And Requirements
Previous experience in the real estate industry is beneficial.
Good communication skills, both verbal and written.
Proficiency in Microsoft Office.
Able to work independently and as part of a team.
Strong numeracy and organizational skills.
Critical thinking and problem-solving skills.
Strong attention to detail.

. Compliance - Licensing and CPD points are current, drivers license, covid vac
. Template Everything
. Tracks in REX
. Video content uploading and managing corporate
. Recruitment tracking and design of content [canva]
. Trainual -