Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Receptionist & Admin Assistant

Work Dynamics - Integrated Facilities Management

Location: CBD

What this job involves

Handling visitors

As a front desk personnel, you will be receiving, informing and guiding visitors including co-ordination with client\xe2\x80\x99s employees. You will also be responsible for maintaining the visitor log and the monthly contract list update.

Managing reception area

You will be responsible for maintaining the front office, reception area and all meeting and conference rooms in the client areas. Ensure that they are clean, presentable and are in compliance with regulations or requirements of the client.

Phone Calls

You will be managing day-to-day incoming and outgoing calls and maintaining telephone registers including the switchboard operations. You will also managing Facilities Request Call and contribute information for inclusion in the Monthly Report submitted to the client.

Mail (Assigned and Non Assigned Courier) - Incoming and Outgoing Documents and Cheques -

You will be managing day-to-day incoming and outgoing mails and cheques. You have to record all the mails and submit Monthly Report to Facilities.

General administrative activities

You will provide assistance in general administrative activities ie:

Stationery Room that we have top-up

Meeting Room Booking

Access Card Requests

Emails

Helpdesk Requests

Communication Notes

Communication Notes

Grooming & Dress Code

Administrative Duties:

You will from time to time be assigned administrative duties within the Workplace scope and requirements as deemed fit by the Management. These roles will either be within your capabilities, otherwise trainings (on-the-job) will be provided to ensure you successfully discharge the required duties.

Experience & Qualification

While prior experience is an advantage, it is not a necessity as an \xe2\x80\x9cOn-the-Job\xe2\x80\x9d Training will be provided to you.

Minimum qualification:

ITE, \xe2\x80\x98N\xe2\x80\x99 Level or Secondary Level

Ability to communicate in English

Pleasant personality

Responsible with good attitude and the keenness to learn

Professional

You can carry yourself well and present a professional and friendly corporate image to clients. You are also able to confidently interact with all levels of the organisation from Heads of Department to Cleaning Contractors and learn new systems quickly.

Location:

On-site \xe2\x80\x93Singapore

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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