Job Description

Job Purpose The Receptionist will act as an ambassador of the company with both internal customers & external clients. This role requires the individual to offer a level of hospitality which meets Job Purpose The Receptionist will act as an ambassador of the company with both internal customers & external clients. This role requires the individual to offer a level of hospitality which meets and exceeds clients' expectations, while providing support to the team. Proven administrative experience is essential & good time management skills and the ability to multi-task and prioritize work is needed. Accountability Mid & low level operational issues All relevant administrative support tasks for making the prospective office fully functional Main Responsibilities Welcomes visitors by greeting them, in person or on the telephone answering or referring inquiries. Preparing and serving beverages to visitors. Maintaining employee and department directories Manage meeting room bookings Arrange couriers Sorting and distributing post Maintains safe and clean reception area and meeting rooms by complying with procedures, rules, and regulations Assist with physical filing system, organize the electronic filing system for documents to be uploaded (for other staff members) Manage marketing collaterals inventory Co-ordination of service providers Contributes to team effort by accomplishing related results as needed Support the internal team in small, clearly defined project-related tasks Assist with ad hoc tasks to support the business as and when required Qualities Strong organizational skills Professionalism in business environment Professional telephone skills Good English communication skills, both verbal and written Skilled and knowledgeable with the use of the Microsoft Office Suite, esp. Powerpoint, Excel and Word Unquestionable personal code of ethics, integrity and trust Customer Focus