Job Description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Receptionist Cum Facilities AdminWork Dynamics, Oracle AccountReceptionist will undertake and be proficient in administrative duties that will include but not be limited to:Mail/ parcel incoming/ outgoing deliveries, internal distribution, and communications to usersMails and newspaper managementMeeting room bookings and visitors\xe2\x80\x99 registrationReception and visitor managementBadge managementGeneral enquiriesAnswering and screening Incoming callsEnsuring reception desk is covered at all timesCheques received to be updated in excel sheetArrange monthly courier for deposited chequesArrange monthly courier for archive invoices to AP In IndiaThe Receptionist is generally the first point of contact for visitors, users, and vendor personnel. That ever-present welcoming smile and greetings is the start of the great Workplace Experience for visitors and regulars alike. Receptionist needs to portray Professionalism and Demeanor: Maintaining a consistent professional, friendly appearance, and workspace environment.Facilities Admin will undertake and be proficient in administrative duties that will include but not be limited to:Day to day operations in handling requests and resolving issuesDaily site walk to check for any facilities defects and ensure all equipment is in good working condition. All stationeries topped up and available. All site walk documents properly recorded and filed.Ensure all service requests are promptly communicated and attended to (Priority)Be on top of all the meeting rooms requests and set up according to the users instructions. AV and audio equipment are set-up, tested and in working condition before user startsEnsure asset retirement process had been properly executedEnsure lockers, cabinets and pedestals had been properly recorded and managedRequest of Digital signage to be uploaded at the various locationsVendor work permits including safe work method statements, Risk assessment and service validation submitted to building for approval.Arranging servicing/ maintenance of vendors for equipment. Communications for the PTW and required documents.Consumables inventory management which includes stationeries, pantry, and barista suppliesPurchasing of material, equipment & suppliesMonthly Printer meter readings and submit to portal. Erase resigned employees from the printer record.Create new hire mail slot and retrieve resigned employees mail slot.An important aspect of your role is to understand the status of the offices and facilities, for which you will often be taking floor walks to inspect the condition of the building.You will be responsible for booking and managing Service Request tickets through the platform.You will be working with vendors for the supply of goods and services, receiving and inventorying stationary items, pantry items and spares such as toner cartridges and light bulbs. You will be sure to check all incoming deliveries for accuracy and to document the receipt of such goods. For vendor services, you will confirm the operatives present their Safe Work Method Statements and you will escort them to the area of work, registering the names and attendance hours. You will not be required to inspect and validate their work if the work is specialized.Part of your job scope is to hit key performance indicators and meet service levels required. This is on top of Meeting the clients\xe2\x80\x99 facilities needs, Making everyone safe and risk-free, Be a Team Player & Be Client Focused.Location:On-site \xe2\x80\x93SingaporeIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. 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