Job Description

Responsibilities:

• Provide front desk reception duties, managing internal and external stakeholders professionally and promptly. Maintain a clean, safe, and presentable reception area, equipped with all necessary materials. Offer beverages to visitors in meeting rooms.
• Manage incoming calls by operating the switchboard, screening, and directing calls appropriately.
• Oversee all aspects of meeting rooms, including coordinating and scheduling external client meetings. Provide technical support, such as uploading presentations and facilitating Teams/VC connections.
• Handle business travel arrangements, including coordinating flight and accommodation bookings. Maintain records of business travels for internal audit purposes.
• Take responsibility for postal and courier services, both locally and internationally.
• Maintain an adequate stock of stationery and pantry supplies. Verify invoices and provide procurement support by sourcing related vendors, evaluating quotations, and making recommendations.
• Provide facilities management support to ensure the efficient and effective delivery of logistics and support services in the office environment.

Requirements:

• Degree/Diploma with a min of 3 years of relevant working experience.
• Excellent command of spoken and written English.
• Proficiency in Mandarin is advantageous for interacting with Chinese-speaking clients.
• Strong communication and interpersonal skills.
• Customer-service oriented mindset with a strong ability to work well in a team.
• Working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook), and previous administrative experience is preferred.

We regret that only shortlisted candidates will be notified.GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | Eddie Tang | Registration No: R1221129

The GMP Group