Job Description

Welcome visitors in a pleasant manner to provide the best front desk experience

Ensure all visitors, contractors, and guests are registered upon arrival

Ensure all access passes are accounted for and no unauthorized personnel enter the workshop

Escalate security incidents immediately and ensure new visitors/contractors watch the safety video

Maintain workshop PPE for visitors and conduct roll call during emergencies

Courier Handling:

Handle internal/external courier services, including important documents to A*STAR and external parties.

Manage overseas shipments, contact forwarders for pick-up, prepare shipping documents, and record dispatch

Administrative Tasks:

Open the mailbox daily and distribute mail to staff.

Manage stamp inventory and restock stamps when required.

Manage keys inventory at the reception and record key borrowing.

Upkeep admin asset inventory management and assist in admin purchases

Goods Receiving:

Inform requestors of purchases arrival, check goods quantity against delivery orders, sign and acknowledge DO, and hand DO/invoices to Finance

Scan all invoices/Delivery Orders and assist in SAP Goods Received updates

Miscellaneous:

Activate the welcome board for VIP guests, maintain 5S standards for reception, and ensure lights and electronics are secured after working hours

Perform any other duties assigned by the supervisor

Job Requirements:

Minimum qualification:

Nitec in a related field

At least 1 year of experience in a receptionist or administrative role is highly desirable

Excellent communication and interpersonal skills to interact effectively with visitors and staff

Willingness to occasionally work outside office hours

Proficiency in Microsoft Office

Self-driven, meticulous, able to multi-task and work independently and as part of a team

Flexibility to adapt to changing priorities and handle unexpected situations

Eager to learn new knowledge and technology

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Type of Employment :

Full-Time

Work Location :

3 Cleantech Loop