Job Description

Responsibilities

• Advertise vacancies on all major job posting sites, and on social media platforms

• Assist Managers and Reporting Officer in developing temporary staffing strategies to cover extended absences or extended openings of key positions

• Review applications to shortlist candidates

• Conduct initial interview

• Forward resumes of suitable candidates to the hiring manager for his consideration

• Arrange interview appointment between the chosen candidate and the hiring manager

• Conduct reference and background checks if necessary.

• Prepare necessary papers for the hiring process

• Support recruitments for HR and Operations teams with recruitment administrative, organizational and logistical tasks

• Serving as the logistical point of contact for both internal and external candidates at the written offer stage, including interacting directly with the candidates and ensuring signed paperwork is received in a timely manner

• Managing various aspects of the candidate experience post offer acceptance, including ensuring accurate start dates and compliance of onboarding paperwork

• Coordinating with the HR team to ensure correct procedures followed at all times and operational risks are minimized

• Establish positive relationships within the various stakeholders and candidates to assist with the seamless recruiting process

• Engage with HR team to recommend process improvements as needed

• Maintain accurate record keeping and consistent storage of new hire candidate records

• Effective and efficient management of day-to-day queries and raising of issues

• Completing daily, weekly, monthly and quarterly reports as required
  

• Diploma in Human Resources, Business Administration or other relevant disciplines (preferred)

• Minimum 2 year of experience in related functions

• Good communication skills (written and oral)

• Pro-active manner, willing to offer new suggestions and share

• Proficient in Microsoft Office/Excel

• Agile, innovative, meticulous, self-driven with a keen eye for details

• Team player, hands-on and with a positive attitude

• Strong interpersonal skills, and able to manage and work with various stakeholders

• Able to multitask and perform under pressure to deliver

• Demonstrated accountability for owning recruiting processes such as onboarding, new hire paperwork, background screenings and/or orientation sessions

• Exceptional at multi-tasking and working well under pressure in a demanding and fast-paced environment

• Highly organized individual with keen attention to detail with the ability to work autonomously

• Ability to challenge the status quo and seek to improve operating efficiencies

• Proficient in MS Office (Outlook, Word, Excel, PowerPoint)