Job Description

Administrative and logistic support to PI

• Venue bookings - Lab meetings
• Refreshment booking, visitor receiving
• Coordinate with internal and external for HR, IT & finance related matter and etc
• Assist in organizing workshop, coordinate with participants for the PI group
• Assist in organizing retreat, liaise with external party and finance

Procurement and Inventory management

• Chemical purchase, consumables purchase and equipment purchase. Activities include chemical inventory check, updating of LMMS and updates chemical inventory list
• Including direct purchase, LMPRS chemical purchase, ITQ and ITT
• Involves purchase from overseas and local. Track usage and inventory of essential consumables such as liquid nitrogen, research gases etc
• Liaise with procurement and vendors to replenish stock
• Sourcing - Activities include getting quotes from different suppliers, follow up with suppliers, purchase confirmation, create order form (before passing on to procurement colleague)
• Upon receipt of goods - goods receipt, goods labelling/tagging, payment processing and expenditure excel updates. Special case such as filling in NDA (liaise with legal), advance payment, create vendor request, etc

Asset Sighting and asset management

• Activities include liaise with Finance, checking the asset, ensure asset tag is in place, asset sighting with Finance
• Coordinate and track intra-lab equipment booking services

Project management

• Activities include budget tracking, SAP tracking, expenditure, utilisation, etc

Point of Contact for safety related matters to staff and students

• Serve as safety lead
• Activities include liaise with safety coordinator, attend safety meetings, safety related training, disseminate safety newsletter, update safety meetings note, provide assistance/guidance on risk assessment writing for new experiment
• Implement safety requirements in the lab

Lab Safety Management

• Activities include Risk Assessment write ups and revision, SOP write-ups and revision, Safety Data Sheets revision, track license validity, etc. Assist to keep track of N3 licences renewal dates of group members
• Monitor the completion and refresher of safety training of the lab group members
• Documentation maintenance for the research group (inspection records, industrial hygiene monitoring records, incident reports, internal audits reports)
• Oversee the maintenance of PPE supplies (gloves, washing of lab coats, etc) and first aid boxes

Internal lab inspection

• Conduct internal lab inspection to ensure the safety practice is in place
• Test and coordinate the maintenance of emergency eyewash and shower

Manage new lab members onboarding and members exit

• Activities for welcoming newcomers include assist in safety related trainings, coordinate with core facility for vaccination, license application & facility trainings, conduct S&H checklist, familiarization of the lab, etc
• Activities for assist in members exit include ensure waste disposal, inventory hand over, etc. Special case such as email extension is included

Maintaining equipment, optomechanical elements, assistance in developing new set-ups

• Cleaning optical elements, soldering, creating break-out boxes, simple electronics component, alignment and maintenance of lasers and spectrometers (e.g., changing turrets) (training can be provided for candidate with long-term commitment)

Job Requirements

• Diploma or BSc in the relevant fields of Engineering or Physical Sciences
• Good command of written and spoken English
• Hard working and responsible
• Team player
• Prior working experience in a research laboratory an advantage

More Information

Location: Kent Ridge Campus
Organization: Institute for Functional Intelligent Materials
Department : Research Groups
Job requisition ID : 15325

Times Higher Education