Job Description

Resource Management Officer








Job Purpose

Provide strong support to TSSQ Division Procurement Process such as, raise PR for Asset and other purchase requisition. Ensure payment submitted by supplier/vendor tally with the PO Awarded. Perform Good Receipt in the system and liaise with supplier/vendor on the Non-PO Invoicing. Monitor Purchase Order due to close. Ability to handle multiple tasks and assignments at various levels. Ability to work on tight deadline to complete the task and assignment. Support and coordinate various functions in TSSQ.


Responsibilities

1.Purchase Requisition (PR) Creators
a. Raise Purchase Requisition (PR) to facilitate request from TSSQ division staff for items to indent.
.Source items request from TSSQ staff in APC if any. Follow-up with Procurement team on the status of RFQ out for quote and closing; and on the creation of Purchase Order (PO) after awarding. Update Requestor when PO is issued by Procurement team.
b. Responsible for Tax Invoice with Non-PO generated from SAP.
.Ensure supporting documentation and proof of delivery order signed copy. Send softcopy to Finance and follow hardcopy dispatch.
c. Responsible for maintaining and updating expenditure tracking list. Ensure Item/s are delivered, and Delivery Order/Tax Invoice provided.
d. Facilitate in Payment Approval
.Responsible to perform goods receiving (GR 103) entry in SAP applications and ensure supplier submits Service Sheet in SAP accordingly for Approver. Track Completion for payment approved in SAP and Monitor E-Invoice Submission from Vendors/Suppliers via Ariba.
e. Liaison Point of Contact for Supplier, Procurement and Finance for any payment-related queries.
.Guide new supplier to submit claim in Ariba. Link supplier with Procurement teams for complex issues and link suppier with Finance team for payment issues.
f. Monitoring General Purchase Order (PO) to close.


2.Monitor Contract Expiry dates (RPP, Noise, Office Plant, Security CP6 Audit, Misc).
a. Ensure contractor submit monthly Tax Invoice and performed claim in SAP system.
b. Ensure the claim submitted by contractor is according to the agreed sum and correct PO number. Send to Division Department HOD to approve claim submitted by contractors.


3. Responsible for raising Active Directory for Division Outlook Address Book.
a. Outlook Address Book
.Raise IdMS to add in New Joiner name in the existing TSSQ AD Group and removed Staff name from the AD Group (transfer staff)
b. Creation of Group Email
.Raise IdMS / Agility for creation of Group Email Account and email group for Meeting Secretariat, etc.


4. Perform General Support in TSSQ (Shared Load)a. Assists New Joiner on Board
a. Assists New Joiner on Board
.Responsible and ensure new staff peripheral are ready for issuance such as laptop, stationery and etc.
.Provide basic guide for new joiners to log-in to organization networks such as login, email, access to organizations intranet and photocopier printing access. Provide access link to Division Documents folder such as share point, shared drive, and workspace. Facilitate door access to Division Office.
b. Support uploading Documents in Organization Intranet. Maintaining Asset List Tracking
c. Facilitate supplier or contractor access to premises before item deliver to division office. Facilitate and liaise with IT team on behalf of division colleague with IT-related issues.
d. Assist in Division Meeting Rooms booking and in ordering \xe2\x80\x9cStaff Welfare\xe2\x80\x9d hampers & Bereavement
e. Assist to lodge a report with Maintenance/Facilities teams on Office maintenance issues such as Aircon breakdown, power failure and etc.
f. New/Renewal of TSSQ Card & RPP Inspectors Cardh. General Support and duties. Any other Task assigned by Reporting Officer.


Qualifications & Work Experience

• GCE \xe2\x80\x98N\xe2\x80\x99, \xe2\x80\x98O\xe2\x80\x99 Level, ITE or Equivalent
• Certificate in Office Skill is an advantages
• Proficient in IT Knowledge Application
• Relevant work experience and inter-personal Skill in communicating and collaborations with internal/external parties.

Skills

Technical skills include:

• Familiar with SAP Applications
• Familiar with SharePoint
• Familiar with KM Applications
• MS Office \xe2\x80\x93 Words, Excel, PowerPoint, Outlook, OneDrive, and Microsoft Teams
• Familiar with Adobe Sign
• Familiar with Workplace Posting

Generic skills include:

• Ability to learn and adapt in the organization
• Interpersonal and communication skills
• Team player
• Multi-tasking
• Customer-service oriented in communicating/collaborating with internal/external parties

SMRT Trains Ltd was incorporated in 1987 and operates Singapore\xe2\x80\x99s first mass rapid transit system. Today, we manage and operate train services on the North-South Line, East-West Line, the Circle Line, the Thomson-East Coast Line, and the Bukit Panjang Light Rail Transit. With over 5,000 employees, more than 250 trains, and 141 km of rail tracks across 108 stations, we serve millions of commuters daily.