Job Description

Location: Singapore
Salary: Open
Industry: Consumer Goods & Retail
Sub-industry: Consumer Electronics
Function: Corporate Planning

Our Client:
Our client is a Japanese MNC in the FMCG Industry with a collaborative culture, supportive environment, and high autonomy. They are currently looking for a Sales Admin & Planning Executive to join their vibrant team.
The Responsibilities:
Logistics

• Liaise with forwarders for flight booking, packing & local delivery
• Process import/export documents
• Import/ Export quarterly report
• Cost allocation for tax invoice from forwarders
• Customer LOA submission
• Quarterly re-export report
• Check for inventory entry (Daily)
• Process internal DO
• Parts and Tool arrangement for installation

Parts Control

• Order processing to subsidiaries and manufactures
• Weekend's emergency order processing
• Inventory movement data entry
• Confirm withdrew parts usage status with engineers
• Monthly inventory reconciliation
• Physical parts condition check for recycle parts
• Recycle bad/good parts shipment
• Recycle outstanding parts report
• Parts repair & investigation request
• Quality issue parts arrangement
• Weekly Outstanding recycle parts list to customer
• Chasing outstanding recycle parts to customer
• Stock replenishment for replaced parts
• Preparation for inventory evaluation report
• Monthly Stock take performance
• Quarterly Stock take performance
• Customer transaction screening sheet
• Warranty fee invoicing
• Inventory insurance arrangement
• Prepare DO
• Exchange rate list & update (Monthly)
• Documents filing

Sales Support

• Prepare parts and service quotation to customers
• Prepare Labor support PO to subsidiary
• Parts / Tools shipping schedule advice to customers
• Chasing outstanding purchase order for replaced parts and completed service
• Process sales Invoices
• Send original invoices to customer by mail & email
• Monthly sales and cost data update and reconciliation with Accounting Dept.
• Sales & Cost data closing (Twice a month)
• Monthly sales data & outstanding parts report
• Credit Note report
• Chasing outstanding Payment
• Parts hit rate report
• Labor consumption report to Accounting Dept.
• Update service activity report PO progress status
• Liaise with external auditors for sales/cost & inventory evaluation
• Aggregation of sales & cost data and analysis
• Weekly Outstanding PO list
• Quarterly perform Inventory write down
• Quarterly prepare Inventory write down report
• Parts price & usage update report

Admin

• Beeline issues raise
• Calendar and diary order processing
• Cost allocation for expense invoices
• Input expenses invoice to Tender Board system
• Administration support to installation
• Other ad hoc duties as assigned

The Requirements:

• Minimum Diploma in Business Studies
• At least 2 to 3 years of relevant working experience with knowledge on import & export
• Proficient in spoken and written English and Japanese language to communicate and work closely with native Japanese-speaking in Japan HQ for logistics, parts control, and sales support related matters
• Able to standby for ad hoc emergency order processing as and when needed

Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.