Job Description

Job Title: Sales & Project Coordinator

Reports to:

Sales & Project Manager

About the Role:

As a

Sales & Project Coordinator

at

TOSEVA TIMBER PTE LTD

, you will play a vital role in

supporting the Sales & Project Executives

by handling

quotations, order processing, logistics coordination, and project tracking

. This role requires

strong administrative skills, attention to detail, and the ability to multitask in a fast-paced sales and project environment

. You will work closely with

internal teams

to ensure seamless execution of sales orders and project timelines.

Characteristics:

Organized & Detail-Oriented

- Ensures accuracy in all sales and project documentation.

Proactive & Problem-Solving

- Anticipates issues and provides solutions.

Team Player

- Works closely with executives and internal teams.

Deal-Driven

- Manages

quotations, sample requests, and order fulfillment

to ensure seamless project execution and timely material supply.

Primary Responsibilities

1. Sales & Administrative Support

Prepare and process

quotations, invoices, purchase orders, and contracts

. Maintain

accurate records of client orders, project status, and sales reports

. Ensure all

pricing, payment terms, and agreements

are correctly documented.

2. Project Coordination & Execution

Work with

Sales & Project Executives, logistics and supply team

to manage

project schedules and material delivery timelines

. Liaise with

logistics, supply, and finance teams

to ensure

smooth order fulfilment

.


Track and follow up on

pending projects, orders, and

client requirements

.

3. Client & Supplier Communication

Support Sales & Project Executives

by assisting with internal updates and documentation for client inquiries regarding orders, material viewings, photo taking, samples, and deliveries. Executives will handle direct client communication for inquiries and project updates.

Work closely with logistics and supply team

to track and manage material procurement and supply schedules, ensuring seamless coordination with

Sales & Project Executives

.

Assist Sales & Project Executives

by consolidating internal updates from logistics and supply teams to ensure accurate project tracking and timely execution.

4. System & Documentation Management

Update and manage

CRM (HubSpot) and ERP (Microsoft Navision)

for

client data, quotations, and sales transactions

. Ensure all documentation is

accurate, organized, and easily accessible

.

5. Internal Collaboration & Communication

Prioritize

email for formal communication

while using

MS Teams (internal only) and WhatsApp

for quick updates. Work closely with

Sales & Project Executives

to streamline coordination between

designers, contractors, and logistics and supply team

. Provide weekly updates to the

Sales & Project Manager

on sales and project tracking.

Key Requirements

1. Experience & Qualifications

Minimum

2 years of experience

in

sales coordination, project administration, or logistics support

. Diploma in

Business Administration, Sales, Logistics, or a related field

is preferred. Prior experience in the

construction, interior design, or material supply industry

is an advantage.

2. Skills & Competencies

Detail-Oriented & Highly Organized

- Able to

manage multiple orders and projects efficiently

.

Tech-Savvy

- Proficient in

ERP (Microsoft Navision), CRM (HubSpot), and MS Office

.

Strong Communication Skills

- Ability to coordinate effectively with

internal teams, suppliers, and clients

. *

Problem-Solving & Initiative

- Proactively resolves project or order-related issues.