Job Description

Job Responsibilities:

Dialogue management (60%)

Primary coordinator

• Arrange review meetings for milestones of the dialogue
• Write review report for dialogue application process and after the
• dialogue concludes
• E-introduce advisors to participants
• Program communications between office and participants
• Prepare pre and post-survey questionnaire and report
• Prepare a mid-term and final report

Oversee the following activities with the support from the Senior Executive

• Procure collaterals and design drafts
• Reply to enquiries made by applicants and participants
• Administrate review process to be done by faculty
• Collate acceptances
• Send out offer and rejection letters
• Receive and collate acceptance letters
• Source for dialogue speakers and present to committee
• Prepare briefings for speakers
• Coordinate communication between panel moderator and speakers
• Contract for service for speaker/service provider (if any)
• Follow up on accommodation
• Book venues
• Source for flight quotes
• Flight bookings and administer visa process
• Process visa applications (if applicable)
• Prepare participants\xe2\x80\x99 arrival guide and welcome pack
• Purchase EZ-Link cards for participants
• Prepare room allocation
• Arrange for catering
• Liaise with IT, Library (briefing, card, network a/c)
• Execute dialogue events based on programme
• Arrange for transport
• Manage speaker, facilitators, etc
• Prepare certificates

Finance (20%)

• Assist in submit request for disbursements
• Prepare stipend for participants
• Processing of student\xe2\x80\x99s claim
• Ensure all incoming invoices are submitted and processed by finance
• Updating of the budget tracker file
• Chase after vendor for invoices
• Perform good receipts for procurement within department
• Prepare contract for service and arrange for payments
• Accommodation payment
• Other payments for facilities/services incurred in the program
• Process honorarium and reimbursements for speakers and facilitators

Others (20%)

• As assigned by Assistant Director

Period:

• Contract, 8 months

Working Hours:

• Monday \xe2\x80\x93 Thursday, 8:30am to 5:45pm
• Friday, 8:30am to 5:15pm

Salary:

• up to $3800

Location:

• Boon Lay

Requirements:

• A degree holder with a minimum of 1-2 years of working experience.
• Able to work as a team player and liaise with internal and external parties
• Good organisational and administrative skills
• Good written and spoken English
• Excellent interpersonal skills
• Responsible and meticulous
• Takes initiative to resolve problems

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Registration no: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Success Human Resource Centre