Job Description

• Working days: 5 days (Wednesday WFH)
• WFO timing - Flexible working hours from 7am to 10am and 4.30pm to 7.30pm depending on what time the employee start work (To clock 42.5hours/week.)
• WFH timing - 8.30am to 6pm
• Salary: $2500 - $3000
• Location: Clementi
• Admin / Administrator / Clerk / Personal Assistant / Secretary / Fleet Support Assistant / Assistant Executive / Executive Assistant / Office Admin / Customer Service / Receptionist / Front Desk Admin / Office Coordinator

Requirements:

• Relevant working experience in handling calendar scheduling & travel arrangements

Responsibilities:

• Secretarial duties for the Fleet Manager
• Schedule meetings and manage calendars
• Assist to produce and prepare reports and presentations
• Answer phone calls and emails and take messages
• Take accurate and comprehensive notes and action items at meetings
• Help with daily time management
• Run errands as requested
• Plan travel, including flights, accommodation and ground transportation
• Coordinate events
• Draft correspondence such as emails and letters
• Follow up with stake holders
• Raise Notice of Charter Status (NCS) when vessel goes On Hire and close NCS when charter has completed. On average, there are about 30-40 working vessels to track
• Raise JPI/NJE for submission to Finance to ensure timely invoicing and ensure all documents are attached accordingly
• Maintain/ensure hardcopy files are updated-to-date and be ready for audits at short notice
• Update SharePoint and Mari Apps (softcopy) with relevant vessel file
• Assist to compile documents for submission to client & etc.
• Follow up with vessel on Reports Submission and to work with superintendents on vessel requirements as guided
• Ensure open items are followed up till closure with stakeholders as directed by Fleet Manager

Additional Information

Career Level

Non-Executive

Qualification

Not Specified

Years of Experience

1 year

Job Type

Full-Time

Job Specializations

,

Company Overview

Here at The Supreme HR Advisory, we pride ourselves on being a vibrant recruitment firm with strong Southeast Asia standing. We believe in customizing our services to your unique needs. We are dedicated, enthusiastic and we take innovative approaches in customizing our services. Our depth of experience enables us to understand each industry\'s challenges and provide expert advice on hiring requirements. Our goal is to leverage on our local knowledge and global expertise to deliver high-quality candidates specifically matched to the requirements of each of our client.

Additional Company Information

Registration No.

201426535W

EA No.

14C7279

Company Size

51 - 200 Employees

Average Processing Time

14 days

Industry

Human Resources Management / Consulting

The Supreme HR Advisory