Job Description

Description

Salary: up to $4000

Working Days & Hours: Mon-Fri Office Hours

Location: Jurong East

:

• Assisting with the preparation of proposals, contracts, and other documents. - For e.g. Sales Quotations, filing (contracts, quotations, tenders)
• Sales RCN processing and follow through when required
• Samples processing
• Samples Operation - Management and administration of sample operation processes and tools including troubleshoot issues related to sample tools and processes (where applicable) - Collaborate with SECCD colleagues in the cluster to implement Sampling Management processes
• Ensure all sample processes are consistent and in compliance with internal regulations. - Support reporting requirement from Commercial Teams
• Assisting with the preparation of proposals, contracts, and other documents e.g. Portfolio Contracts
• Generating reports and analyzing data to support sales and marketing decision making
• Preparation of meeting slides as required
• Assist in department meetings e.g. catering during foreign colleagues visit
• Providing administrative support to the sales and marketing team, such as scheduling travel, processing expenses, and managing calendars
• Maintain and update customer database
• Attend training, provide all the dates
• Support in audit as required
• Raise any requisitions in Smartsource, such as purchases including, DHL services, cell phone bills, cisco recall rental, stationery, photocopier/printer, catering, etc. for Commercial Team
• Prepare necessary paperwork for payments and submit to finance whenever invoices for the above are sent.
• Work with finance whenever there is cross-charge of expenses and follow-up when necessary
• Maintain photocopies of all invoices and payments for tracking purposes
• Check and request quotation from vendors; follow-up on invoices
• Managing inventory levels of promotional materials
• Arrange for courier services for documents
• Check and distribute daily mail
• Raise MAPP applications when required (Smart Source, CORA, CVENT, MyIRP, LCM, HIPPO)
• Planning and execution of local market M&E events (e.g. internal/external meetings, speaker programs, congresses) including event logistics, ensuring the event compliance, payments, cost savings measurement, tracking and reporting, attendee management, client & vendor relationship management and provide on-site support where needed.
• Acting as subject matter expert for commercial team to assist with company process, policy to ensure all M&E related processes and business rules are consistent with internal and external regulations.
• Support creative solutions to meetings which may include virtual and other cost-effective options
• Vendor/supplier management where required to deliver on M&E activities
• Maintain Speaker Database

Job Requirements: Min Diploma in Secretarial or similar w min 2 yrs of relevant experience in supporting sales & marketing team

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Industry

Healthcare / Pharmaceutical / Life Science / Medical Device

Specialization

Administrative Support / Secretarial

Location

West

Employment Type

Permanent

Salary

S$2,601 - S$4,000 / mth

If you meet the requirements of this role, please email a detailed resume in Word document to Audrey Lok Xin Woon (Ally).
CEI Registration No.: R21102307
Email: allylok@recruitexpress.com.sg
Tel: 67363280
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express