Job Description

The Site Secretary is responsible for providing administrative and secretarial support to the Project Manager and team members. A summary of the responsibilities of this position are, and not limited to, as follows:

• Support all administrative work required by Client's representatives, Project Director and team members to ensure smooth flow of daily activities at the construction site.
• Responsible for monitoring and preparation of daily & weekly site related reports.
• Dispatching & receiving documents and manage all sites correspondences, including indexing of all documents and filing; maintaining and updating logs.
• Assist the project team in drafting official letters to Clients, Consultants, etc.
• Prepare and follow up on material requisition according to site requirement.
• Monitoring the attendance and preparation of weekly and monthly time sheets for staff and workers, including calculation of overtime to Payroll.
• Monitoring and tackling all issues related to laborers, site staff that includes arranging for transportation, grievances, transfer of staff from one site to another.
• Carrying out other day to day administrative tasks including but not limited to ensuring proper maintenance of office supply and site area.
• Adherence to safety practices in the workplace.

• Ability to multi-task and prioritize daily workload in a fast-paced environment

• Education: Minimum Diploma in Administrative Studies or related study
• Experience: Minimum 3 years of relevant working experience. Prior experience working in the construction industry will be preferred
• High level of interpersonal, verbal and written communication skills preferred

• Proficient in Microsoft Office (Word, Excel & Powerpoint)