Job Description

We are looking for an experienced and efficient Secretary to provide high-level secretarial/personal assistance/administrative support to Group Managing Director. And occasional support to 2 other Top Management members. Primary Responsibilities shall include but not limited to:

• Manage calendars, schedules, meetings, appointments, and travel arrangements.
• Overall in-charge of weekly Book Acquisitions Form (BAF) meeting.
• Send regular scheduled Editorial reports to HODs.
• Handle all documents that require digital signature of top Management.
• Verify monthly credit cards statements, mobile phone bills for top Management.
• Daily mail distributions; arranging for cheques deposit.
• Ordering of Newborn gifts, Get well, Condolences flowers for staff and others.
• Provide occasional administrative support to external association activities as needed.
• Main coordinator for annual STM Asia Journal Publishing Course in Singapore.
• Follow up on all matters timely and professionally, reporting on progress and results.
• Handling of Personal Income Tax, Road Tax, etc. for top Management.
• Chairman\xe2\x80\x99s residence - upkeep and maintenance; keep record of household expenses.
• Running errands and perform other duties as assigned.

Requirements

• Diploma/Degree in any disciplines.
• At least 3 years of prior relevant experience as Secretary/ Personal Assistant.
• Proficiency in Microsoft Office.
• Highly organised, efficient, and attention to detail.
• Discretion, trustworthiness in handling sensitive and confidential information.
• Self-motivated, good working attitude, professional demeanour.
• Excellent verbal, written, interpersonal communications skills.
• Ability to prioritize, be flexible, multi-task to work independently or within team.
• Be resourceful and result oriented.
• Able to work occasionally beyond office hours when needed.
• Ability to commence work immediately is highly preferred.

Job Type: Full-time Salary: $2,800.00 - $3,800.00 per month Schedule:

• Monday to Friday