Job Description

UWCSEA has a permanent vacancy at its Dover Campus for Senior Accounts Specialist - Accounts Payable.

Reporting to the AP Assistant Manager to support AP function operates in compliance with financial policies, procedures and control, as well as to provide support to maintain the operational efficiency of the team as a whole. This role is responsible for the processing of the day-to-day financial transaction, including verifying, classifying, recording and reconciling Accounts Payable data.

By applying for this job, you are committed to meet the vaccination requirement by the Singapore Government. You may refer to for the latest requirement.

Main Responsibilities include but not limited to:

Operational Management:

• Monitor Trip Advance and ensure prompt settlement
• Perform Intercampus reconciliation for both PO and Non PO invoices
• Perform Vendor Master, Purchase Order, Goods Receipt and Fixed Asset reconciliation
• Ensure suppliers\xe2\x80\x99 invoices and credit notes are processed on a daily basis, accounted for and properly recorded
• Ensure accuracy in the cost center and accounts assignment when processing payments
• Validate purchase by performing 3 way system matching of invoice, purchase order and receiving. Review, reconcile and resolve the invoice discrepancies
• Process and verify employee expense report in compliance with Travel and Expense policy
• Provide support to the Account Receivable team to execute the refund transaction for students
• Process and reconcile other transaction e.g. credit card, petty cash and pocket money
• Execution of the vendor payment runs based on payment schedule
• Review and process daily urgent payment request as and when needed
• Vendor Master Maintenance - Liaise with supplier to provide vendor creation form, update bank details in ERP system
• Employee Master Maintenance
• Review and reconcile vendor\xe2\x80\x99s SOA

Monthly Closing and Reporting:

• Monthly update of AP KPI
• Ensure timely and accurate AP month end and year end closing
• Assist in preparing aging report and accruals listing
• Timely filing of withholding tax
• Purchase Order related report

System Implementation and Enhancement:

Provide support in the master data validation for new system, participate in User Acceptance Testing, assist in preparing test data, identify possible test scenario, document down the test results, and provide support for other project activities if required

Others

• Perform other administrative duties e.g. Filing, sorting out incoming mails and responding to vendor and other stakeholder\xe2\x80\x99s queries

Person Specifications

• Minimum ACCA Level 2 / Diploma in Accountancy or equivalent
• Minimum of 4 years of experience in Accounts Payable Function
• Prior experience in the participation of new AP or Finance system rollout will be a bonus
• Knowledge of SAGE Finance systems is preferred
• Proficient in Microsoft Office applications especially Excel
• Attention to detail and accuracy, proficient in data entry and management
• Excellent communication skills and team player mindset to collaborate with team member and functional departments
• Ability to organize, prioritise and multi-tasking
• Problem identification and solving skills ability to initiate appropriate actions

Applications

The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalised group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.

UWCSEA