Job Description

Job FunctionAdmin, Facilities and SecurityJob SummaryThe Snr/Admin Asst - Admin, Facilities, Security (Admin and Facilities) is responsible to support in the day to day administration in the area of staff welfare/Cohesion, security training coordination and General Administration within business vertical.He / She is to assist in the co-ordination events and ensure timely replenishment, cleanliness and maintenance of premises.He/She is meticulous with eye for details in managing documents, data digital and filing systems for the organisation. Must be able to perform good teamwork and interacts effectively as a team player.Job Responsibilities/Key Tasks(External)General Administration / Asset Management

• Developing various reports and organising files/documents to keep information accessible.
• Perform repair and maintenance equipment, furniture, and facilities in warehouse and office.
• Place order from vendors and replenishment of supplies and consumables such as stationary supplies and pantry items for office and warehouse.
• Setting up and logistics arrangements of meeting rooms / function rooms etc for internal and external meetings.
• Place order to procure Personal Protective Equipment (PPE) and distribution for new staff.
• Perform SAP related administration activities. Eg. PO/PR/GR.
• Assist in tracking job orders e.g. screening of purchase orders, service reports, invoice and filing.
• Assist in asset management e.g. asset tracking and disposal.
• Assist in spare parts inventory tracking.
• Draw and track consumable and non-consumable items when required
• Support in the administration of staff attendance / OT clocking / Registering staff facial recognition matters.

Staff Welfare / CSR Initiatives/ Company Events

• Support in the co-ordination of Vertical and organisational-wide-related / welfare events (Festival event celebrations; SAF Day Ceremonies (Combined/in-house) including decorations; programme & arrangements).
• Support the co-ordination of staff welfare events for vertical / organisational-wide events - Eg appreciation lunch, issuance of festive token, Long Service Awards ceremony, STL Annual Games Cohesion, CSR initiatives etc).

Security / Audits/ Continuous Improvement

• Prepare and distribution staff card / access for employees
• Engage in continuous improvement initiatives to improve time, cost and quality management
• Assist in internal and external audit preparations

Manage facility operations

• Track maintenance jobs, statutory license and maintenance contract expiration and provide timely updates.
• Monitor Building Management System (BMS) and estate equipment serviceability.
• Identify estate issues thru daily walk-thru and observations.
• Liaise with third party service providers on maintenance or repair works.
• Record monthly utilities readings / usage.
• Assist in estate vendors\' visit - drawing of keys, escort and work supervision.
• Assist in estate incident management where applicable.
• Conduct technical investigation in response to fault calls

Perform Safety and Health Tasks

• Suggest WSH (Workplace Safety and Health) solutions to address localised shortcomings in existing processes
• Report WSH incidents
• Perform safety and health risk assessment
• Comply to safety, health and operational quality standards
• Coordinate WSH activities to ensure personal compliance to requirements

Job Requirements

• Good communication and interpersonal skills with the ability to multi-task and work independently
• Customer-service oriented in communicating/collaborating with internal/external parties
• Willing to learn and adapt in the organization

Professional Qualifications & Relevant Experience

• 1-2 years of relevant experience
• GCE N / O Levels or relevant ITE Qualifications (NITEC/Higher NITEC in Engineering preferred)
• Basic Knowledge of SAP Application
• Proficiency in Basic MS Office Applications

ST Logistics