Job Description

Senior Administration Officer








Job Purpose

• Responsible for the day to day administrative functions of the Rail Ops Division.

Responsibilities

• Work collaboratively with all departments in Rail Ops (NSEWL) on management of suppliers.
• Supply/demand planning, inventory management and order fulfilment.
• Conduct end to end procurement processes from request to supply, including coordinating the preparation of RFQ.
• Process purchase requisitions in accordance with procurement policies and procedures. (via SAP & Ariba system).
• Maintain office supplies and general inventory.
• Assist the Departments\xe2\x80\x99 Fixed Assets officers to manage fixed assets related work such as additions, transfer, condemnation and disposal of fixed assets.
• Administer High Security keys (HSK) for NSEWL; Maintain record of keys issued to and held at NSEWL; Update all key movements; Liaise with Supplier to replace lost / damage keys; Inform HR or other relevant departments for penalty payments for lost keys.
• Administer the Access Control Management System (ACMS) for access into KCD Building. Assist Manager on updating of AMS access to KCD for NSEWL.
• Co-ordinate & Administer RFID cards and access for all NSEWL stations; Updating, issuance & encoding of RFID cards; Provision of RFID audit trails for investigation purposes as and when requested.
• Assist in general administration matters such as liaising on housekeeping matters & recycling matters, point of contact for telecommunication matters, etc.
• Administer the Change in Working Hours in the SAP system.
• Coordinate the Motorcycle / Motorcar Parking Decal for NSEWL stations.
• Coordinate the SMRT Warrant Card and Station Duty Pass
• Any other job-related duties as assigned by the Manager.

Qualifications & Work Experience

• Diploma in any relevant field

Skills



Technical skills include:

• Good report writing skills, Microsoft Office Skill, Skill in Customer service and Problem-solving skill

SMRT Trains Ltd was incorporated in 1987 and operates Singapore\xe2\x80\x99s first mass rapid transit system. Today, we manage and operate train services on the North-South Line, East-West Line, the Circle Line, the Thomson-East Coast Line, and the Bukit Panjang Light Rail Transit. With over 5,000 employees, more than 250 trains, and 141 km of rail tracks across 108 stations, we serve millions of commuters daily.