Job Description

Job Purpose

Provide strong support to Trains SSQ Division Procurement Process such as, raise PR for Asset and other purchase requisition. Ensure payment submitted by supplier/vendor tally with the PO Awarded. Perform Good Receipt in the system and liaise with supplier/vendor on the Non-PO Invoicing. Monitor Purchase Order due to close. Ability to handle multi tasks and assignments at various levels. Ability to work on tight deadline to complete the task and assignment. Support and coordinate various functions in Trains SSQ.

Responsibilities

1.Purchase Requisition (PR) Creators
a. Raise Purchase Requisition (PR) to facilitate request from Trains SSQ division staff for items to indent.
Source items request from TSSQ staff in APC if any. Follow-up with Procurement team on the status of RFQ out for quote and closing; and on the creation of Purchase Order (PO) after awarding.
Update Requestor when PO is issued by Procurement team.
b. Responsible for Tax Invoice with Non-PO generated from SAP. Ensure supporting documentation and proof of delivery order signed copy. Send soft copy to Finance and follow hardcopy dispatch.
c. Responsible for maintaining and updating expenditure tracking list. Ensure Item/s are delivered, and Delivery Order/Tax Invoice provided.
d. Facilitate in Payment Approval. Responsible to perform goods receiving (GR 103) entry in SAP applications and ensure supplier submits Service Sheet in SAP accordingly for Approver. Track Completion for payment approved in SAP and Monitor E-Invoice Submission from Vendors/Suppliers via Ariba.
e. Liaison Point of Contact for Supplier, Procurement and Finance for any payment-related queries. Guide new supplier to submit claim in Ariba.
Link supplier with Procurement teams for complex issues and link supplier with Finance team for payment issues.
f. Monitoring General Purchase Order (PO) to close.

2. Monitor Contract Expiry dates (RPP, Noise, Security CP6 Audit, Misc).
a. Ensure contractor submit monthly Tax Invoice and performed claim in SAP system.
b. Ensure the claim submitted by contractor is according to the agreed sum and correct PO number. Send to Division Department HOD to approve claim submitted by contractors.

3. Responsible for raising Active Directory for Division Outlook Address Book.
a. Outlook Address Book. Raise IDMS to add in New Joiner name in the existing TSSQ AD Group and removed Staff name from the AD Group (transfer staff)
b. Creation of Group Email. Raise IDMS / Agility for creation of Group Email Account and email group for Meeting Secretariat, etc.

4. Perform General Support in TSSQ (Shared Load)
a. Assists New Joiner on Board. Responsible and ensure new staff peripheral are ready for issuance, such as laptop, stationery and etc. Provide basic guide for new joiners to log-in to organisations networks such as login, email, access to organisations intranet and photocopier printing access. Provide access link to Division Documents folder such as share point, shared drive, and workspace. Facilitate door access to Division Office.
b. Maintaining Asset List Tracking and update.
c. Facilitate supplier or contractor access to premises before item deliver to division office. Facilitate and liaise with IT team on behalf of division colleague with IT-related issues.
d. Assist in Division Meeting Rooms booking and in ordering \xe2\x80\x9cStaff Welfare\xe2\x80\x9d hampers & Bereavement. Assist to lodge a report with Maintenance/Facilities teams on Office maintenance issues such as Aircon breakdown, power failure and etc.
f. New/Renewal of TSSQ Card & RPP Inspectors Cards. General Support and duties. Any other Task assigned by Reporting Officer.

Qualifications & Work Experience

GCE \'N\', \'O\' Level, ITE or Equivalent
Certificate in Office Skill is an advantages
Proficient in IT Knowledge Application
Relevant work experience and inter-personal Skill in communicating and collaborations with internal/external parties

Skills

Technical skills include:
Familiar with SAP Applications
Familiar with SharePoint
Familiar with KM Applications
Familiar with MS Office - Words, Excel, PowerPoint, Outlook, OneDrive, and Microsoft Teams
Familiar with Adobe Sign
Familiar with Workplace Posting

Generic skills include:
Ability to learn and adapt in the organization
Interpersonal and communication skills
Team player
Multi-tasking
Customer-service oriented in communicating/collaborating with internal/external parties

SMRT Trains Ltd was incorporated in 1987 and operates Singapore\'s first mass rapid transit system. Today, we manage and operate train services on the North-South Line, East-West Line, the Circle Line, the Thomson-East Coast Line, and the Bukit Panjang Light Rail Transit. With over 5,000 employees, more than 250 trains, and 141 km of rail tracks across 108 stations, we serve millions of commuters daily.

About SMRT Corporation

SMRT Corporation Ltd (SMRT) is a public transport services provider. Our primary business is to manage and operate train services on the North-South Line, the East-West Line, the Circle Line, the new Thomson East-Coast Line and the Bukit Panjang Light Rail Transit. This is complemented by our bus, taxi and private hire vehicle services.

An exciting and rewarding career is waiting for you at SMRT. Join us and embark on a journey that matters. You Matter \xe2\x80\x93 we take care of you and your well-being. Your Work Matters \xe2\x80\x93 your ideas and contributions work towards building the future of our transport system and create positive impacts to the community. Your Development Matters \xe2\x80\x93 we offer diverse careers and learning opportunities for our people to grow you to the fullest of your potential.

Come onboard the SMRT journey today.

Vision
Moving People. Enhancing Lifestyles

Core Values
Respect, Integrity, Safety & Service, Excellence

SMRT Corporation