Job Description

Job PurposeThe Senior Administrative Officer is responsible for providing administrative support to the project management team and assisting in inter BU administrative coordination for all LTA green & brown field projects. Your role is critical in ensuring that project documentation, communication, and administrative tasks are handled effectively.ResponsibilitiesDocumentation Management:

• Create, organize, and maintain project documentation, including contracts, permits, project correspondence, project plans, design documents and reports.
• Ensure that all project-related documents are accurate, up-to-date, and easily accessible.

Communication:

• Act as a point of contact between project manager, installation teams, clients, partners, and subcontractors.
• Facilitate communication, distribute information, and relay messages within the project team.

Scheduling and Coordination:

• Assist in scheduling project/ operations activities, including installations, meetings, and site visits.
• Coordinate the availability of resources, equipment, and materials required for project execution.

Financial Tracking:

• Assist in monitoring project budgets, expenses, and invoicing.
• Prepare and maintain financial reports and updates for project management.

Project Reporting:

• Generate regular project status reports, highlighting progress, milestones, and potential issues.
• Assist in preparing project presentations and updates for clients and stakeholders.

Quality Assurance:

• Assist in quality control by tracking and reporting on the status of project deliverables.
• Ensure that installations are carried out according to project specifications.

Supplier and Vendor Management:

• Maintain records of suppliers and vendors, including contact information and agreements.
• Assist in procurement activities as needed.

Meeting Support:

• Schedule and coordinate project meetings, including agenda preparation and meeting minutes.
• Ensure that action items from meetings are documented and followed up on.

Qualifications & Work Experience

• Relevant certification in Business Administration, Project Management, with minimum 5 years related field of experience (or equivalent experience).
• Proven experience in project administration/ coordination/ operations.

Skills

• Proficiency in project management software and Microsoft Office Suite.
• Project documentation and record-keeping.
• Communication and interpersonal skills.
• Time management and prioritization.
• Financial tracking and reporting.
• Administrative support and coordination.
• Problem-solving and critical thinking.
• Attention to detail and quality assurance.
• Strong organizational and multitasking skills.
• Ability to work effectively in a fast-paced environment.
• Vendor management.

We regret to inform that only shortlisted candidates will be contacted.About SMRT CorporationSMRT Corporation Ltd (SMRT) is a public transport services provider. Our primary business is to manage and operate train services on the North-South Line, the East-West Line, the Circle Line, the new Thomson East-Coast Line and the Bukit Panjang Light Rail Transit. This is complemented by our bus, taxi and private hire vehicle services.An exciting and rewarding career is waiting for you at SMRT. Join us and embark on a journey that matters. You Matter \xe2\x80\x93 we take care of you and your well-being. Your Work Matters \xe2\x80\x93 your ideas and contributions work towards building the future of our transport system and create positive impacts to the community. Your Development Matters \xe2\x80\x93 we offer diverse careers and learning opportunities for our people to grow you to the fullest of your potential.Come onboard the SMRT journey today.Vision
Moving People. Enhancing LifestylesCore Values
Respect, Integrity, Safety & Service, Excellence

SMRT Corporation