Job Description

What the role is:The main scope of the Officer is to support operations in the Bureau.What you will be working on:Telecommunications Management \xe2\x80\xa2 Manage all CNB telecommunications matters, including land line; mobile line; value-add-services (VAS) required for mobile; managing and re-assigning of extension numbers; and updating of Phone Directory \xe2\x80\xa2 Work closely with CNB officers on the activation of VAS when they travel overseas for official purposes \xe2\x80\xa2 Verification of monthly invoices from respective Telcos Travel Management \xe2\x80\xa2 Liaise with appointed travel vendor to book flights and accommodations for officers going for official trips \xe2\x80\xa2 Coordinating with officers and appointed travel vendor on flight details if officer decides to extend the trip \xe2\x80\xa2 Activation of data roaming plans for official mobile lines during the period of official travel \xe2\x80\xa2 Verify that invoices submitted by appointed travel vendor are correct \xe2\x80\xa2 Submit supporting documents (Invoices/AOR) via portal for payments to supplier Management of CNB Corporate Gifts \xe2\x80\xa2 Point of contact for officers who wish to withdraw Corporate Gifts for official meetings and conferences \xe2\x80\xa2 Management of Corporate Gifts which include maintenance of Corporate Gifts Register and recording of all movement \xe2\x80\xa2 Designing of Corporate Gifts when there is a refresh of designs iLMS Management: \xe2\x80\xa2 Officer will be the appointed iLMS GRC Officer \xe2\x80\xa2 Officer is responsible for the granting of roles and access to CNB Officers based on their appointments and profiles \xe2\x80\xa2 Officer is responsible for updating CNB Officers\' iLMS roles and access when there are movement/changes in Officers\' appointment, including termination/deactivation of iLMS accounts \xe2\x80\xa2 As part of mitigation control, Officer is to ensure roles and access granted to Officers does not have conflict of duties assigned Greengov Initiatives \xe2\x80\xa2 Design monthly broadcasts via Canva/Adobe illustrator \xe2\x80\xa2 Develop and run the yearly Greengov workplan for CNB Management of Outstanding Purchase Orders \xe2\x80\xa2 Monitor and review outstanding Purchase orders (PO) where delivery dates have passed and follow up with Requestors and Procurement Officers to update and/or close the outstanding PO Process Management \xe2\x80\xa2 Assist Manager Logistics and Senior Executive Logistics in researching on industry best practices and transforming logistics functions \xe2\x80\xa2 Review of Logistics-related processes and develop standard operating procedures (SOPs) \xe2\x80\xa2 Upload endorsed SOPs onto CNB\'s Knowledge Portal for easy reference by CNB OfficersWhat we are looking for:Requirement \xe2\x80\xa2 Qualification in logistics or supply chain management. \xe2\x80\xa2 2-3 years working experience in procurement and logistics functions preferred. \xe2\x80\xa2 Able to communicate well and administer change management \xe2\x80\xa2 Able to work independently and as a team player. \xe2\x80\xa2 Comfortable with data and functional transformation.About MHA- Central Narcotics Bureau (CNB):Central Narcotics Bureau keeps Singapore safe from drug abuse through: enforcement action against drug traffickers and abusers, leading and co-ordinating preventive drug education, assisting and forging a national consensus of zero tolerance towards drug abuse and identifying and recommending new legislative and other measures.

MHA- Central Narcotics Bureau (CNB)