Job Description

The Asian School of the Environment (ASE) at Nanyang Technological University is an interdisciplinary school that aims to be a world leader in environmental research focused on Asian environmental challenges. The ASE integrates earth and environmental life science, ecology, engineering and technology, human ecology, humanities, and the social sciences to address key issues of the environment and sustainability.
We are hiring a Senior Executive under ASE Academic Office, reporting directly to Academic Admin Lead.
The incumbent plays a pivotal role in both supporting the organizational transformation initiatives and the academic operations. The role will coordinate transformation activities, optimize system setups, support knowledge transfer sessions, and involve in developing SOPs and workflows critical for the successful implementation of the Target Operating Model (TOM). This contribution is key to streamlining operations, improving efficiency, and advancing the organizations mission of operational excellence and strategic growth.
Key Responsibilities:
Manage administrative tasks for UG, PG and MbC programs, including but not limited to admissions, course registration, student inquiries, academic records and student progress tracking.
Coordinate student services, including course changes, graduation requirements and assessments.
Assist in organizing events and initiatives related to academic programs and the implementation of the Total Operating Model (TOM).
Facilitate weekly sessions to enhance team skills in workflows, administrative processes and knowledge sharing.
Support the execution of the TOM, ensuring alignment with department goals and university objectives.
Support and contribute to operational excellence by identifying and implementing solutions to streamline tasks and improving overall workflow efficiency.
Foster effective collaboration and coordination across departments to ensure smooth communication and information sharing.
Monitor and report on key administrative tasks and milestones related to TOM implementation.
Requirements:
Bachelors Degree in any discipline, preferably with experience in a tertiary education environment.
Prior administrative experience, particularly in a tertiary education or a academic team setting is an advantage.
Strong organizational, planning, and time management skills.
Ability to multi-task, prioritize effectively, work independently, and collaborate as a resourceful team player.
Proactive with strong problem-solving skills and a positive attitude towards work tasks.
Excellent verbal and written communication skills for engaging with faculty, administrative staff and students.
Meticulous with strong attention to details.
Good interpersonal skills with the ability to build positive working relationships.
ASE seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTU