Job Description

What the role is:

This admin position is within the School of Business.

What you will be working on:

- Collaborate in the formulation of Invitation to Tender (ITT), Invitation to Quote (ITQ), and Purchase Order processes, ensuring accurate tender requirements and documentation. - Coordinate and process tender requisitions, manage tender evaluations, facilitate tender award decisions, and document minutes during Tender Working Committee/Tender Evaluation Committee meetings. - Oversee the entire operational procurement cycle, including order placement, Purchase Order tracking, and timely follow-up on delivery schedules at a Culinary School (non-halal certified). - Communicate effectively with suppliers to address issues related to quality, delivery, and other concerns. - Maintain comprehensive control over stock quality, quantity, and regulatory compliance. - Verify and reconcile delivery orders, purchase orders, and other relevant documents to facilitate smooth finance processing. - Assist in maintaining accurate and up-to-date asset inventory records. - Ensure the accountability and proper condition of assets and equipment. - Initiate the write-off process for assets and equipment that are irreparable or redundant. - Keep updated on industry trends and build rapport with current and potential suppliers. - Provide frontline service at the Temasek Culinary Academy. - Ensure optimal level of office supplies (e.g. stationeries, pantry supplies, toner cartridges, etc). - Carry out other administrative duties, as required by the School of Business.

What we are looking for:

- Academic training in Business Administration, Supply Chain Management, or a related field (or equivalent experience). - Proficiency in procurement processes, tender management, and supply chain operations. - Proficiency in using Workday to raise purchase requisitions and do goods/service receipt is an advantage. - Proficient in Microsoft Office. - Possess knowledge of market research and solid analytical skills. - Good communication and service-oriented. - Possess initiative and have a strong sense of responsibility. - Excellent time management, ability to multi-task and prioritize work. - Attention to detail and good problem-solving skills. - Demonstrates a sense of urgency and ability to meet deadlines. - 1 to 2 years of working experience in purchasing in F&B or hospitality industry preferred. (On-the-job training will be provided for successful applicant who does not have relevant experience). - Strong communication skills to liaise effectively with suppliers and internal stakeholders. - Problem-solving mindset with the capacity to resolve issues independently.

About Temasek Polytechnic:

Established in 1990, Temasek Polytechnic (TP) is a leading institution of high learning nestled by the idyllic shores of Bedok Reservoir in Tampines. TP takes pride in equipping our students with lifelong skills and digital knowledge for a future of dynamic change. TP\'s caring and vibrant culture is firmly rooted in our core values which drive a spirit of innovation, with a focus on industry, globalization and sustainability. \xe2\x80\x9cTP Cares\xe2\x80\x9d is our clarion call to ensure that our diverse community of learners has the opportunity to achieve their personal best, so that they can contribute meaningfully to the global community. Learner. Creator. Leader We envision the TP graduate as a values-led leader with vision, character and heart, excelling in the academic domain and beyond, and rising to the challenge of creating tomorrow.

Temasek Polytechnic