Job Description

The person shall provide administrative, operational and liaison support to ensure effective development and administration of the:

• MOH-NUS Fellowship Programme, and
• collaborative working model with the health professional bodies to support the coming mandatory CPE requirement in ethics and professionalism and its learning activities

This person will also assist in managing the grant that supports this project and provide adhoc administrative support on other CENTRES deliverables. A sliver of the administrative work will be department related.The position is for one year, with the possibility of annual renewal for up to two more years if performance is satisfactory.Responsibilities include:
1. Coordinates and provides administrative support for all aspects of our Fellowship Programmes. This work includes (not an exhaustive list):
a. Manage the recruitment portfolio for the Fellowship Programme including but not limited to developing recruitment strategies, communicating with candidates and partners, planning, and implementing information sessions, and working closely with senior staff on identifying future partnerships.
b. Support the pre- and post-selection for fellow recruitment, including producing promotional materials, drafting instructions and correspondences, scheduling meetings, communicating with selection panel, and making logistics arrangement.
c. Works closely with the Director to manage of external contacts\' databases and distribute information through mailers and other means of distribution including compiling and analysing scores and reporting the shortlist results.
d. Ensures that goals and objectives specified for the programme are accomplished in accordance within priorities, time and funding limitations, or other specifications.
2. Coordinates and provides administrative support for all aspects of developing the collaborative working model with the health professional bodies to support the coming mandatory CPE requirement in ethics and professionalism and its learning activities. The work includes (not an exhaustive list):
a. Coordinates and liaises with the Healthcare Ethics Capability Committee (HECC) representatives to schedule meetings, book venues, book catering, and conduct consultation meetings and negotiations with stakeholders.
b. Drafts the minutes of meetings, circulates them to the various stakeholders for feedback and finalises the minutes with guidance from the Deputy Director.Job ResponsibilitiesQualifications

• A degree in any discipline, with at least 3 years working experience.
• Experience in budgeting and grant management principles preferred.
• Experience in running educational courses preferred.

Desired Traits

• Ability to work effectively on own initiative.
• Thrives in an evolving and fast-paced environment.
• Anticipates issues and problems and raises those to senior management.
• Excellent attention to detail.
• Excellent problem-solving skills.

More InformationLocation: Kent Ridge CampusOrganization: Yong Loo Lin School of MedicineDepartment : Dean\'s Office (Medicine)Employee Referral Eligible: NoJob requisition ID : 24337

National University of Singapore