Job Description

The incumbent will be responsible for a portfolio of events whereby he/she will be responsible for:

i) Pre-event preparation:
- Manage all aspects of an event at the pre-planning stage and determining resource needs
- Prepare administrative notes for VIPs and GOH
- Ensure all vendors conduct the necessary risk assessments at the event venues
- Ensure work alignment with local Workplace Safety and Health regulations

ii) Participants Management:
- Coordinate with internal stakeholders on reaching out to participants
- Plan and execute pre-event marketing, manage communications to events participants (i.e. guests, exhibitors, delegates, sponsors, speakers, supporters) and suppliers

iii) Manpower Management:
- Coordinate and liaise with respective internal stakeholders
- Develop effective and collaborative relationships with internal and external stakeholders

iv) Event Programming
- Conceptualise and plan for any performance for the event
- Fundraising coordination, working with the internal fundraising team and donors

v) Event Conceptualisation
- Work with the designer to create the eDM, banner, and backdrop design based on the event theme
- Ensure eDM developed is good for publicity - email, website, social media

vi) Management & Organisation:
- Responsible for the designing, planning and execution of events
- Develop a risk management plan

vii) Speakers Management (Conference)
- Assist in forming the scientific committee
- Ensuring the overall professional level of hospitality

viii) Sponsorship Management (Conference)
- Identify potential donors and establish an outreach effort to raise funds
- Work with communications office on publicity for donors

ix) Foreign Affairs Management (Conference)
- Check and coordinate with MFA regarding foreign delegates
- Work with MFA on the clearance of foreign delegates at the airport
- Establish a security plan, and work with MFA and SPF if required

x) Ministries Management (Conference)
- Form the organization committee with representatives from the ministry
- Identify and work with the overall OIC and the contact person from the ministries
- Establish the scope of work and responsibilities with the relevant ministry

Qualifications

• Bachelor\'s degree, preferably in Hospitality Management, Marketing, Business, or Communications
• 2-3 years\' experience planning and executing events of varying sizes
• Ability to manage external vendor resources and relationships
• Demonstrated project management skills
• Excellent written and oral communication skills
• Ability to multi-task and adapt to changing priorities and duties
• Strong Microsoft Office skills

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean\'s Office (Medicine)

Employee Referral Eligible:

Job requisition ID : 19001

National University of Singapore