Job Description

Job ID: 19836
Location:
Marine - 16 Benoi Road, SG
Description:
Order to Cash ("OTC")


Work closely with Order to Cash team (shared service) to ensure that daily receipts are promptly updated into the system particularly during month end to meet monthly financial close Ensure cash receipts and cheques are promptly banked in and reconciled to daily Citibank Statement. Ensure the smooth operation of auto-generation of invoices and receipts. Verify invoices/credit notes raised by commercial departments Prepare monthly/Quarterly AR related reports Prepare supporting schedules and to raise monthly e-Billing Requests on Fiori to invoice contractors for sales of consumables and stocks Training new users on how to raise e-Billing and e-CN Requests on Fiori Ensure users raise e-Billing and e-CN Requests on Fiori before cut-off dates

Master Data Management ("MDM")


Liaise with MDM Team on the creation of new customers, unblock requests, change in credit limit and credit terms via approved Credit Reviews and Sharepoint Form Requests Liaise with MDM Team to provide support to operation and commercial on the creation and removal of access rights on Fiori (ebilling system) Raise VMT netting requests Periodic reviews with MDM Team and Finance Harmony Team to check on accuracy of customer data Guide users how to fill up the Sharepoint Form Request for creation of new customers and unblock requests

Debt Collection and Creation of Sundry Customer


Follow up on the status of long outstanding debts. Review debtors ageing for sundry customers to ensure debts are collected promptly Follow up on necessary actions to allow netting / contra arrangements Liaise with Collections Team on weekly basis to update on the classification of customers and contact details

Manhours


Ensure Staff and Sub-contractor submit hours in manhours clocking system Liaise with IT and PICs to resolve any errors in posting of manhours entries Prepare relevant manhours reports for posting in SAP system

EAC Reports


Perform rollover of EAC reports and updating of links in reports Run and print EAC Reports

Fixed Assets


Perform annual sighting of BP Finance fixed assets Maintain and update list of BP Finance fixed assets on TrackCSM Raise fixed asset purchase requests, transfer requests and disposal requests for laptops and computer accessories

Others


Raise purchase requests and do service entries for finance related invoices Raise Kofax payment requests Ensure STEML Authorisation Limits are updated in accordance with Group Authorisation Limits Archiving AR documents onto the shared drive Arrange meetings and booking of meeting rooms Participate in process improvement projects and implementation of new initiatives from time to time. Manage updates to Manual of Authorities for ST Engg Marine Ltd Provide administration support and adhoc tasks to Finance AVPs and GFC on day to day basis * Working location at Benoi, working hours Mon - Fri 7.25am to 5pm, islandwide company shuttle provided