Job Description

[What the role is]

We are seeking a highly organized and proactive Executive Assistant to support the Assistant Chief Executive (ACE) and Directors in the Group. The ideal candidate will play a critical role in ensuring the smooth operation of the ACE and Director's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment.

[What you will be working on]

Job Responsibilities:

o Maintain and provide secretarial support for the ACE and Directors' daily schedule, including forward planning of their workload and diary management.


o Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting.


o Partner team members to provide efficient operational support to the Divisions. This includes maintaining an efficient filing system, procurement and maintenance of office equipment, booking of meeting rooms, raising payments, handle travel arrangements, budget coordination, collation and compilation of progress reports etc.


o As the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure.


o Assist in providing support and logistics arrangement for events/programmes organised by the respective Division.


o Provide coverage for other Executive Assistants when required.

Job Requirement:

o Related working experience with at least 4 years in office management and administrative support.


o Ability to organise and meet deadlines with minimal supervision.


o Discretion and trustworthiness - Ability to keep sensitive information confidential, plan and execute diverse tasks at the same time without supervision.


o Flexibility and adaptability to a fast-paced environment.


o Strong interpersonal skills and ability to liaise with people from outside Division and Organisation.


o Good oral and written communication skills.


o Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.


o Meticulous, well-organised and resourceful.


o Able to work independently and as a team player.

[What we are looking for]

LI-MW1