Job Description

The University Scholars Programme (NTU-USP) leads a University-wide commitment to provide an intellectually stimulating and enriching academic environment for the best students of NTU. The programme focuses nurturing creative and reflective global citizens devoted to understanding our ever-changing world.

This role primarily supports curriculum, admissions and special projects related administrative matters.

Responsibilities:

Admissions Matters

Coordinate admissions interview

Provide applicants with information about admission process

Guide applicants through the application and acceptance process

Assist in admissions events and campus tours

Update and maintain a database of students\xe2\x80\x99 information

Conduct admissions surveys

Students Professional Development

Assist in planning and organizing professional development events, workshops, and seminars

Coordinate logistics, including venue booking, catering, and materials preparation

Manage email communications, newsletters, and social media updates related to upcoming events

Handle the registration process for events, ensuring accurate participant information

Maintain databases or spreadsheets to track student participation and feedback

Outreach and Alumni Support

Assist in planning and organizing outreach events, alumni reunions, and networking sessions

Coordinate logistics, including venue selection, catering, invitations, and day-of-event support

Contribute to the creation of promotional materials for outreach and alumni events

Assist in managing social media accounts and other communication channels to promote events and engage alumni

Help maintain an updated database of alumni contacts and outreach activities.

Assist in collecting and analyzing feedback from alumni events to assess the impact and identify areas for improvement

Special Projects

Coordinate of logistics, including venue booking, accommodation, transportation, and catering, ensures a seamless and well-organised events

Maintain accurate records, capture key insights, outcomes and participant feedback

Assist in managing the budget

Finance/Procurement

Assist with purchases in accordance with NTU procurement policies and guidelines

Other General Administration

Establish SOPs for each area of work and review processes for efficacy.

Assist with travel arrangements for faculty on official business

Setup and manages logistics for meetings with internal and external stakeholders

Requirements:

Diploma with 2-3 years of experience, or a fresh graduate are welcome to apply.

Relevant working experience in education sector will be advantageous.

Strong proficiency in MS Office suite, and online productivity tools.

Strong planning, organisational and problem-solving skills

Independent and possess strong multi-tasking abilities

Meticulous and attentive to details

Hiring Institution: NTU

Nanyang Technological University