Job Description

Lee Kong Chian School of Medicine is looking for an Senior Executive/Assistant Manager to the Vice Deans.The incumbent will be playing a key role in, but not limited to:Provide secretarial support to Vice Deans and assist them in handling correspondences to internal and external partiesProvide general administrative support in coordinating meetings, seminars, workshops and events for the Vice Deans (including arranging of facilities and logistics)Maintain records of activities and projects organized by the Vice DeansProvide support in monitoring and tracking of activities and programs; manage any other administrative duties as assigned by the supervisor.Manage the calendar of Vice Deans strategically, schedule meetings, conference calls, and other engagements to optimize their time.Plan and coordinate the travel arrangement (flight/hotel/transportation) for them.Perform other general duties include covering for the other PAs as and when necessary.Requirements:Degree holder in Business / Secretariat Studies with LCCI Private Secretarial Certificate or its equivalentAt least 4 years of experience in an administration role, preferably in Higher EducationExperience in taking notes of meeting and transcribing of audio recordingsGood command of English with excellent communication, organizational and interpersonal skillsMeticulous and able to work independently and effectively in a fast-paced environmentAble to handle multiple assignments concurrently (all with tight deadlines), with minimal supervisionOutgoing and confident personality with a pleasant dispositionHiring Institution: LKC

Nanyang Technological University