Job Description

This is where you save and sustain livesAt Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You\'ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.Baxter\'s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.Join us at the intersection of saving and sustaining lives\xe2\x80\x94where your purpose accelerates our mission.Summary:

• Responsible for the service delivery of a broad spectrum of HR Operations\xe2\x80\x99 activities including talent acquisition support, new hire onboarding, employee database management, payroll processing, end to end benefits administration, global mobility administration, expatriate & tax administration reporting requirements as well as process documentation and improvements.

Essential Duties & Responsibilities:Employee (Local/Expatriate/Local Plus) Data Management

• Coordinate Day 1 new hire onboarding program and 2-day new hire orientation program including site visit
• Work with all process owners on schedule, site visit, and provide briefing on HR policies & guidelines
• Employment pass and dependent pass gatekeeper and ensuring application are processed on time
• Position and employee data maintenance - Manage and ensure the accuracy of data-entry for employee records and cost center tracking & changes in Peoplesoft, Payasia, and any other related systems and keep vendors (Pangroup, etc.) posted on the changes required
• Personnel file maintenance; Preparation of documentation as well as ensuring filing of relevant documents
• Coordinate with hiring manager on new hire announcement and distribution
• Run monthly reports for data audit and update organization charts

Talent Acquisition

• Employment letter generation
• New hire candidate set up in Baxter systems
• Manage contingent staff documents (contract renewal, timesheet checking and invoice verification)

Payroll Administration

• Administer the Payroll for Singapore. This entails ensuring payroll delivery on time; liaising with payroll vendor, and working with managers on timely submission of incentive payments, overtime, allowances; cash awards, bonus, as well as claims filing such as national service claim, third leave maternity benefits claim, etc.
• Address payroll-related queries
• Ensure changes to employee records are updated
• Establish internal controls and measures to track and complete documentation for future audits
• Audit and complete year end reporting
• Ensure compliance to all statutory requirements

Employee Policies & Benefits Administration

• Generate letters such as employment certification. long service award, change of job titles/transfers, promotion, etc.

• Address questions in relation to benefits entitlements
• Enrollment and termination processing
• Validation of medical claims and tracking
• Update and maintain the e-Leave system
• Administration of the Long Service Recognition Program
• Adhere to the HR policies

Employee Communication & Programs

• Coordinate on employee activities, and communicate to employees, apply for grant or reimbursement where applicable
• Coordinate posting all employee announcements or policies and general updates on the intranet on a monthly basis.

Employee Termination

• Preparation of acceptance of resignation letter, request leaver report from Payasia; and update workbook to IPC on termination in systems
• Prepare full & final settlement letter

Expatriate Tax Administration

• Obtain Compensation details from home country, stock options if applicable, and benefits-in-kind, and compile all information and send it to KPMG
• Manage all queries from KPMG and check with home countries
• Check all calculations provided by KPMG

Process Ownership

• Provide day to day operation support of HR operations\xe2\x80\x99 processes including issue resolution, process enhancements and maintenance of current documentation.
• Preparation of year-end required reporting & associated statistics
• Participate in internal, external payroll and benefits audits

Skills & Qualification:

• Strong knowledge of HR operations processes and good understanding of local labor law and legislation
• Disciplined action with sense of urgency on follow up and follow through on tasks and meeting deadlines
• Ability to communicate effectively, be a team player; demonstrates strong work ethics
• Flexible and adaptable to organization changes and customer changing needs; ability to deal with ambiguity
• Good critical thinking and problem solving, able to connect the dots in various processes and systems
• Ability to work in challenging and fast paced environment

Education & Experience:

• Degree/Diploma in HR or relevant discipline
• Minimum 5 years of experience in HR Operations & generalist role with payroll experience

Reasonable AccommodationsBaxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the here and let us know the nature of your request along with your contact information.Recruitment Fraud NoticeBaxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our .

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