Job Description

Overview:Mayer Brown is a leading global law firm with offices in 26 key business centres across the Americas, Asia, Europe and the Middle East. With approximately 200 lawyers in each of the world\xe2\x80\x99s three largest financial centres \xe2\x80\x94 New York, London and Hong Kong \xe2\x80\x94 we are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.Operating as Mayer Brown PK Wong & Nair in Singapore we have been working in a Joint Legal Venture since 1 January 2023. Singapore is one of our fastest growing offices in the region and it is an exciting time to join the firm as we transform.We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced. Responsibilities:Playing a crucial role in supporting HR activities and is instrumental in ensuring the smooth operation of HR-related functions. This position involves a blend of administrative tasks, coordination of HR processes, and providing support to the HR Manager and employees.The role requires a high level of discretion, excellent organizational skills, and the ability to handle sensitive information with confidentiality.

• Recruitment and Staffing: assist with the recruitment process by posting job ads, managing applications, scheduling interviews, and assisting in the approval process.
• On/Off Boarding of employees: facilitate the onboarding process for new hires, which includes preparing offer letters, coordinating induction etc, and managing departures from the firm.
• Regulatory: ensure compliance with Singapore employment laws and regulations, including Legal Services Regulatory Authority, Law Society and Ministry of Manpower (MoM).
• HR Information Systems: maintain current HR P-files and PeopleSoft, updating information such as new hires, departures, and maintaining benefits programs.
• Payroll Administration: provide support in preparing monthly payroll using EasyPay and subsequent firmwide reporting (internal/CPF/MoM), and annual tax filings.
• Performance: support annual performance review processes, involving staff briefings, completion tracking, and salary review/bonus communication plans and documentation.
• HR Projects: being a project team member on people initiatives to streamline processes (upcoming priorities are a new onboarding portal, process mapping and diversity, inclusion and wellbeing initiatives).

• Previous experience in an HR Executive/Coordinator role or a similar administrative position (2-5 years).
• Experience in a law firm or professional services environment can be particularly valuable.
• High performing environment with a focus on attention to detail and the ability to work well under pressure and meet deadlines.
• Strong verbal and written communication skills are essential for drafting documents, coordinating with various departments, and interacting with employees and stakeholders at all levels.
• Excellent organizational and time management skills are necessary to handle multiple tasks and deadlines effectively.
• Must have a professional demeanour, the ability to work with others, and to handle sensitive situations with tact and diplomacy.
• A commitment to maintaining the highest level of confidentiality when dealing with employee records and business information.
• Be flexible, adaptable, and a self-starter. Pro-active in finding efficiencies in processes to streamline people matters.

Mayer Brown