Job Description

About UsHeadquartered and listed in Singapore, CapitaLand Investment Limited (CLI) is a leading global real estate investment manager (REIM) with a strong Asia foothold. As at 30 September 2023, CLI had S$133 billion of real estate assets under management, and S$90 billion of real estate funds under management (FUM) held via six listed real estate investment trusts and business trusts, and more than 30 private vehicles across Asia Pacific, Europe and USA. Its diversified real estate asset classes cover retail, office, lodging, business parks, industrial, logistics and data centres.Responsibilities

• Secretarial matters for listed entities and private companies in the portfolio: ensure compliance with Companies Act, company\xe2\x80\x99s constitution, Listing Rules of Singapore Exchange Securities Trading Limited (\xe2\x80\x9cSGX-ST\xe2\x80\x9d), Code of Corporate Governance, and other related regulations.
• Prepare notices, agendas, material for Board and Board committee meetings and help to oversee Board and Board committee meetings on-site and off-site arrangements as well as assist with travel arrangements for overseas directors.
• Help administer director and executive compensation, e.g. share plans.
• Manage the operational aspects of shareholders\xe2\x80\x99 and directors\xe2\x80\x99 meetings, which involves assisting with administrative responsibilities relating to meetings, preparing meeting agenda and papers, attending meetings, recording and preparing minutes of meetings and resolutions and updating statutory and corporate records, executing filings with ACRA and authorities.
• For offshore companies, manage, supervise and coordinate with external service providers on the provision of corporate secretarial services rendered by them.
• Prepare summary and annual report and the related documentation; and ensure that statutory deadlines are met and that the statutory and regulatory disclosures are validated.
• Monitor compliance with internal share trading window requirements.
• Draft announcements and release these announcements via SGXNET to SGX-ST and public.
• Working with secretariat departments of business units and major shareholders(s) in ensuring compliance with related regulations.
• Preparing relevant secretarial documentation for director and executive compensation, e.g. share plans.
• Any related administration work for the above.
• Support the department\xe2\x80\x99s budgeting exercise and all other corporate and department exercise/initiatives.

Requirements

• At least 10 years of relevant working experience.
• Professional Corporate Secretariat certifications or equivalent
• Experience managing the corporate secretarial matters of listed entities would be an advantage.
• Excellent interpersonal and communication skills.
• Works well under pressure and adaptable to changes in a team setting

Benefits

• Flexible benefits with comprehensive medical coverage for self and family
• Training and development opportunities
• Subsidised rates at Ascott serviced residences-
• Strong advocate of staff volunteerism
• Wellness programmes

Closing Statement:At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.Only shortlisted candidates will be notified.

CapitaLand