Job Description

What the role is:

You will engage users and streamline work processes ensuring service standards are met and our administrative and records management guidelines and practices are relevant. You may also be assigned to participate in inter-division projects or work groups. In addition to having good communication and time management skills, you must enjoy working with people and data.

What you will be working on:

Reporting to the team lead, you will be part of the corporate administration team responsible for records management and corporate administration functions in these areas: 1. Develop and implement records management policies and procedures 2. Maintain the organisation and classification of records to ensure ease of retrieval and adherence to retention schedules 3. Provide support and guidance to staff on records management systems, policies and practices 4. Monitor compliance with MCCY\'s records management systems, policies and practices to ensure alignment with IM4L, IM8, and other records management requirements. 5. Manage mailroom services 6. Administer IT systems in records management managed by the team and verify that appropriate user access controls are in place 7. Staff on/off boarding process, PKI and PS cards management and access configuration 8. Collect and organise gifts for valuation and manage the inventory in accordance with government instructions 9. Procurement and management of office and pantry supplies, news and magazine subscriptions, etc. including preparing tender documents in compliance with Government Instruction Manual 10. Smartphone application, system maintenance and contract management 11. Data collection and prepare management reports 12. Provide staff inductions and briefings as well as developing the communication materials 13. Work with internal stakeholders and outsourced service providers to coordinate system enhancements and improve service delivery experiences

What we are looking for:

• At least 3 to 5 years of work experience in records management, workplace and office administration. \xe2\x80\xa2 Good understanding of records management principles, practices and regulations. \xe2\x80\xa2 Familiar with government procurement processes and procedures. \xe2\x80\xa2 An analytical and meticulous self-starter. \xe2\x80\xa2 Good oral and written communication skills, and able to engage with staff at different levels of interaction. \xe2\x80\xa2 Proficient in MS Office applications, especially MS Excel. All applicants will be notified on whether they are shortlisted within 4 weeks of the closing date of this job posting.

About Ministry of Culture, Community and Youth:

We aim to build a cohesive and resilient society, deepening the sense of national identity and affinity for Singapore through strengthening community bonds, promoting of the arts and heritage, youth engagement, sports development, volunteerism and philanthropy.

Ministry of Culture, Community and Youth