Job Description

About the Client \xe2\x80\xa6. Our client is an established Singapore-based family office (The \xe2\x80\x9cCompany\xe2\x80\x9d). About the Role\xe2\x80\xa6 The Personal Assistant (PA) provides high-level personal, executive, and administrative support to the Executive Chairman (EC). As an experienced professional, the PA serves as a liaison to the board of directors, family shareholders, senior team members within the Company and external parties. The PA is also required to provide support to the EC on his external engagements and other personal matters. The ideal candidate should be a highly organized individual with the ability to exercise good judgement in a diversity of situations and balance multiple priorities. The candidate should also possess strong written and verbal communication and be able to conduct in a professional manner that reflects positively on the Company. About the responsibilities\xe2\x80\xa6

• Screen incoming calls; take and deliver accurate messages.
• Manage and maintain the EC\xe2\x80\x99s calendar of meetings and events, travel and transport arrangements, expense reports and claims submission.
• Work with the EC to plan, prioritise and schedule meetings according to his requirements. Coordinate internal meeting arrangements so that all parties are ready and prompt in attending meetings with the EC.
• Prepare and compile meeting materials (such as presentation decks, files, reports and other information) ahead of time. Follow up with relevant parties to ensure timely submission of materials prior to the meeting.
• Where required, attend meetings/ discussions with the EC and record minutes of meetings/ discussion, including persons responsible for the follow-up action points and timeline for completion. Follow up with relevant parties and record progress of follow-up action items prior to the next meeting.
• Conserve the EC\xe2\x80\x99s time by reading, researching, collecting and analysing information as needed ahead of time.
• Maintain an organized system for tracking, monitoring and prioritising contacts, tasks, and projects for the EC
• Coordinate key initiatives and projects on behalf of EC.
• Support the EC in the management of his IT equipment (e.g., laptop, printers and office phone), mobile devices as well personal and corporate software applications.
• Support the EC in planning, organising and executing personal matters, such as family travel and transportation matters, personal events and personal purchases.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Be responsive to emails/ text messages/ phone calls, with contact outside normal business hours.
• Any other tasks and duties as assigned by the EC.

About the requirements\xe2\x80\xa6

• Bachelor\'s degree from a recognized university.
• At least 10 years\xe2\x80\x99 related experience in supporting C-level executives.
• Strong written and verbal communication skills, able to engage and communicate professionally and effectively at all levels with internal and external parties.
• Advanced proficiency in MS Word, Excel and PowerPoint.
• Possesses strong planning, organisational and time management skills, able to proactively determine priorities and appropriate sequencing.
• Ability to anticipate broad and/or specific issues and be able to resolve them before they arise.
  

Data collected is strictly used for recruitment purposes only and will be treated with strictest confidence. Due to the high volume of applications received during this period, we seek your understanding that we will only be contacting shortlisted candidates.