Job Description

As a premier global media and entertainment company, we offer audiences the world's most differentiated and complete portfolio of content, brands and franchises across television, film, sports, news, streaming and gaming. We're home to the world's best storytellers, creating world-class products for consumers.

• Opportunity within a company with a solid track record of performance

The Job

Responsibilities include:

Support Category and Retail Managers (70%)

• Assist Category Managers in the processing of all incoming deals from agents, and preparing all relevant materials to facilitate speedy approval.
• Generate the appropriate reports from our database to facilitate the analysis of licensees' health and performance by Category Managers.
• Support in forecasting and quarterly business review decks.
• Tracking and get approval for retail programs and owning the marketing budgets.
• Follow through with maintenance and storage of live event equipment, including inflatables and costumes, via working closely with Live Event Licensees, Agents and warehouse facilities.
• Timely dissemination of latest marketing materials (e.g. sell sheets, pitch kits, movie trailers, sizzle reels, Point of Purchase templates, product samples, premiums, etc) internally and to agents.
• Manage the inventory in our warehouse/storage space

Maintain the Purchase Order (PO) system (20%)

• Prepare POs for all office purchase requests or marketing spending and obtain the appropriate approvals from management and Finance.
• Maintain the PO registry for Finance team.
• Review with Finance on outstanding bills against POs monthly.

Assisting the Head of Consumer Products (10%)

• Full spectrum of secretarial and administrative support to Vice President and management team:
• Executive travel arrangement.
• Prepare travel requisitions and Time and Expense reports.
• Schedule and organize meetings and conference calls.
• Logistics, venue and travel arrangements, invitations and RSVPs for key events and conventions.
• Follow up on any time sensitive issues, and ensure they are appropriately responded to.
• Support the business head in the follow-up of key deals and business matters.
• Key contact point for Warner Bros. Consumer Products Singapore office, e.g. answer enquiries from potential licensees.
• Additional projects/duties as assigned.

Ideal Candidate

Skills Required:

• Degree Holder
• Minimum of 3-5 years experience on providing secretarial support to Executives in multinational companies
• Experience with licensing, FMCG industry is an advantage
• Communicate effectively and tactfully with all levels of personnel, in person, in writing as well as on the telephone.
• Strong team player.
• Detail Oriented
• Excellent organization skills.
• High integrity to maintain confidentiality at all times regarding confidential and business information obtained by virtue of the post.
• Able to work well under time constraints.
• Able to handle multiple tasks with changing priorities, communicating changes in scope and schedule to all parties concerned.
• Ability to work independently.
• Able to work flexible hours, including possible overtime, when necessary.
• Good command of spoken and written English
• High proficiency in Microsoft applications e.g. Outlook, Word, Excel, PowerPoint.

Ref: PMR6IW37AU

Application Instructions

Apply this role at

Agent Note This position is posted on behalf of a client by a third party agent.